14 January 2020
Navenby With Skinnand Parish Council Meeting Minutes
Tuesday 14th January 2020
Date/ Time: Tuesday 14th January 2020, 7pm.
Location: The Parish Office, The Venue, Grantham Road, Navenby.
Present (Cllrs): Mr B O’Sullivan, Chairman; Mr K Gunning, Vice Chairman; Mrs J Thompson-Burt; Mr G Morris; Mr C East; Mr M Burt; Mr A Watts; Mr K Lamyman; Mrs C Hall; Mr S Woollas & Ms S Letham (Parish Clerk)
In Attendance:
Absent/Apologies: Cllr L Hague & Cllr M Overton
1. Chairman’s - Welcoming Remarks
The Chairman welcomed everyone to the meeting.
2. Public Session
Two residents were present at the meeting, and discussion took place in respect of:
The Energise Youth Club – concern was expressed regarding the rise inm personal contribution fees and the fall in attendance numbers. Also, of concern was the method of communication between ACTS & parents. Cllr Hall explained that due to an increased contribution from the Parish Council, the personal contribution would be reducing from £3 to £2 in the new FY. With regard to the communication issues, Cllr Hall advised she would speak to ACTS about ensuring messages to parents were received in a timely manner.
To be actioned by Cllr Hall
ARMY Cadets (Navenby DET) – Kieran Taylor from the Cadets gave a short brief on what the Cadets had to offer young people aged 12-18. The Cadets were keen to help organisations within the Community and anyone requiring help at an event was welcome to contact them. A minimum of 16 weeks’ notice would be required prior to the event. Kieran also raised some issues in respect of the building’s use/condition. It was agreed that any issues should be referred to the Venue Manager and the Trustees. The Clerk took an action to advise the Venue Trustees of the accommodation problems
To be actioned by Clerk
3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.
The Clerk confirmed that Cllr Burt whilst not in actual attendance would be dialling into the meeting.
4. To consider and sign the minutes from the previous Parish Council Meeting, held on Tuesday 10th December 2019.
It was proposed by Cllr Gunning and seconded by Cllr Thompson-Burt and therefore Resolved that the minutes from the previous Parish Council meeting, held on Tuesday 10th December 2019, should be accepted as a true record of the meeting.
5. To consider the financial report and authorise payments (Appendix A).
Discussion took place regarding the transactions listing presented for the month of December 2019. The Current Account balance as reconciled at end of December 19 was read out. It was proposed by Cllr Woollas, seconded by Cllr Hall and therefore Resolved, that all expenses listed in appendix A should be authorised to be paid.
6. To consider the Clerk’s report.
Please see Appendix B.
The Chairman read out the key points from the Clerks Report. There were actions in respect of the following items:
Ser No 1 – Cllr E Mail Accounts. The Clerk advised that other Parish Councils were utilising G MAIL accounts in the course of their parish duties. After discussion it was agreed that any e mail correspondence between Cllrs and outside organisations would continue to be via the main Parish E Mail account.
Ser No 2 – Purchase of x 2 new Village Seats. The Clerk advised that the cost of x 2 new bench seats from AGRI CYCLE would be £295 each exc VAT. If x 2 were purchased at the same time – then a discount on delivery could be negotiated. Cllr Woollas took an action to provide the Clerk with information for submission to Highways in respect of the proposed location for the new seat outside the CO-OP. Once the proposal was approved, an order could be placed for both the Greenman Road & CO-OP seats, therefore benefiting from a small cost reduction.
Ser No 8 - Youth Club SLA. After discussion, it was agreed that Cllr Gunnings’ Draft of the SLA be accepted.
To be actioned by Cllr Woollas
Ser No 11 - Website. The Clerk advised that there was no need to purchase x 2 Power Surge Protector Devices – as 2 had been located within the office. Therefore, NFA.
7. To consider updates from District/County Councillors.
No Councillors were present at the meeting.
8. To consider updates from local police.
The Clerk advised all present that the Police were now issuing a monthly Newsletter instead of an old style monthly report. Details of crimes committed within the Village would be posted on www.police.uk. Cllr Gunning asked that the Clerk write to the Police and ask that the previous method of reporting crime statistics in Navenby for the monthly Parish Council meeting be reinstated. Recent interrogation of the Website had only shown stats up to the end of Nov 19.
To be actioned by Clerk
9. To consider planning Applications
Please see Appendix C:
There were no observations.
10. To consider correspondence.
Please see Appendix D:
The matters arising (Actions) & decisions from the Correspondence were:
Ser No 9 – Temp Traffic Restriction on Headland Way. After discussion, it was agreed that the Clerk would write to RIPPON Homes and ask why these restrictions had not been advised of in their initial proposals and request an update on current plans.
To be actioned by Clerk
Ser No 24 – Anti Social behaviour in North Lane Play Area. The Chairman gave a brief on recent incidents which had led to complaints from residents. After discussion it was agreed that the gates would be locked in the evening. Cllr Lamyman advised that he had obtained some combination locks and provided them to the resident who had kindly offered to open and lock up the gates. The Clerk was to make a note of the codes as provided on the Invoice and to inform the Grounds Maintenance Contractor.
Ser No 25 – Request to advertise from Lincoln Alzheimers Society. As well as agreeing to place posters in all the Village Parish Noticeboards, Cllr East advised he would be happy to place a poster in his front window. The Clerk took an action to provide a poster when they were received.
To be actioned by Cllr East/Clerk
Ser No 31 – Dog Fouling in Greenman Road. The Clerk advised that she had been contacted by a resident complaining of frequent incidents of a dog fouling outside the property. After discussion, it was agreed that the updated posters be placed in that area and that the resident be advised to report it to the Police as an incident of anti-social behaviour. The Clerk took an action to update the resident on the action to be taken.
To be actioned by Clerk
11. To consider & approve the NKDC Precept for FY 20/21.
Discussion (led by Cllr Burt) took place regarding the 2 options he had proposed to the Council, as well as an additional 2 options proposed by Cllr Gunning. Agreement was reached to put the following 2 options to the vote:
Option 2 – Proposed expenditure of £73,460 resulting in a -0.31% decrease.
Option 4 – Proposed expenditure of £72,000 resulting in a -2.46% decrease.
Option 2 proposed by Cllr Burt & seconded by Cllr Woollas achieved 7 votes, with Option 4 proposed by Cllr Gunning & seconded by Cllr Morris achieving 2 votes. Therefore, it was RESOLVED that Option 2 was accepted as the Precept requirement for FY 20/21. The Clerk took an action to complete the Precept application form and forward to NKDC before the 31 Jan 20.
To be actioned by Clerk
13. To discuss & approve the creation of a Portfolio for Mental Health Support Initiative.
In addition to the NKDC (Good Neighbour Scheme) the Chairman proposed the requirement for a Mental Health Support Initiative to be established within the Village. After discussion it was agreed that Cllr Thompson-Burt would look at what other Mental Health Support Initiatives were available to the residents and would report back at the Mar 20 meeting.
To be actioned by Cllr Thompson-Burt
14. To discuss the Community HB Revenue Pro Rata Grant for the Library for
FY 19/20.
Cllr Watts advised those present that funding for the sum of £1567.04 had been received from LCC in respect of the FY 19/20 pro rata GRANT funding for the Community Library. This funding covered the period 10 Dec 19 to 31 Mar 20. Thereafter, funding would be received in April each year. Greenwich Leisure Ltd (GLL) would be taking over at the end of Feb 20 and there would be a recharge system for running costs. The telephone & broadband services would transfer from BT to Talk Talk in the coming weeks.
15. Updates from Portfolios Holders:
a. Cemetery
No comments.
b. Highways
The Clerk advised that the installation of the 2nd Noticeboard could not be completed until the end of Feb 20.
The Chairman requested that the Clerk make a Litter Picking Stick available for a resident who had volunteered to help keep the Village litter free.
To be actioned by Clerk
c. Youth Club
Discussion took place regarding the proposed FY 20/21 Budget for the Youth Club. It was agreed that 38 weeks @ £120 per week would then allow for the personal contribution to reduce from £3 to £2 per session.
It was hoped that this would encourage the attendance figures. Formal agreement on this Budget is covered under Agenda Item 15i. The Chairman & Cllr Hall agreed that the revised Service Level Agreement
(SLA) drafted by Cllr Gunning could be accepted.
d. Navenby Car Scheme
No comments.
e. Play Areas
North Lane Play Area – repairs. The Clerk advised that she was currently awaiting a visit from EKM Ltd to discuss the programme of repairs. Parish Caretaker Vacancy - Update. Two residents have expressed an interest in the vacancy, and it was agreed that the Clerk would forward a Job Description to the interested parties. Cllrs Morris, Lamyman & Woollas all expressed an interest in being present at the interview stage.
To be actioned by Clerk
f. Schools House Trust.
No comments.
g. Cliff Cluster
The Chairman advised that the next scheduled meeting would be held on the 15th Jan 20.
h. Library
See Item No 14.
i. Finance & Administration
Discussion took place regarding the bids submitted for FY 20/21 Portfolio Budgets. It was proposed by Cllr Thompson-Burt and seconded by Cllr East and therefore Resolved that the anticipated expenditure figures advised in Cllr Burts’ e mail of the 9 Jan 20 be accepted and used for the purposes of determining the FY 20/21 Precept requirement. The vote was carried unanimously.
j. Website
No comments.
k. Venue Trustee Chairman
No comments.
l. Mrs Smiths Cottage
The Chairman advised on the discussions that took place with NKDC at Mrs Smiths’ Cottage on the 10 Jan 20. The proposal being to catalogue the Maurice Addison (MA) collection of memorabilia (currently held within the Parish Office) utilising the Project Team & funding available for such from Mrs Smith’s Cottage. The NKDC Project Officer and the Artist in Residence have also requested that they be allowed initial access to first view the collection. It was proposed by Cllr O’Sullivan and seconded by Cllr Lamyman and therefore Resolved that the MA collection be released (after the completion of the relevant paperwork) to NKDC for archiving purposes. The vote was carried unanimously. The Clerk took an action advise NKDC of the decision.
To be actioned by Clerk
m. Speed Indicator Device (SID).
Discussion took place regarding the battery change procedures and it was agreed that for H&S reasons a set of ladders needed to bem purchased. Cllr Woollas advised that they must meet the appropriate BS regulations and that the matter be placed on the Agenda for the next meeting. The BS number to be provided to the Clerk in due course. As well as purchasing ladders, it was also agreed to buy the necessary personal protective equipment for Council members to wear ie Hi Viz waistcoats & hard hats etc.
To be actioned by Cllr Woollas/Clerk
The proposal to purchase another SID was also discussed and it was agreed that the matter should be discussed again in May 20. The Clerk took an action to include within the Agenda for the meeting.
To be actioned by Clerk
Cllr Woollas proposed the following rotation plan for the SID:
A607 Northbound – 2 weeks
High Dyke – 1 week
A607 Southbound – 2 weeks
Green Man Road – 1 week
To be actioned by All Cllrs
Whilst the Council was in general agreement that the proposal would be beneficial, the matter needed to be discussed in more detail at the next meeting.
To be actioned by Clerk
The Chairman thanked all present for their participation and declared the meeting closed at 21.30 pm.
Date & Time of next meeting to be the 4th February 2020 @ 7pm.