Minutes 2020

Navenby With Skinnand Parish Council Meeting Minutes

Date/ Time: Tuesday 2nd June 2020 at 7.00 pm.

Location: via Video Link (Zoom).

Present (Cllrs): Mr B O’Sullivan, Chairman; Mr K Gunning, Vice Chairman; Mr G Morris; Mr M Burt; Mr A Watts; Mr K Lamyman; Mrs L Taylor, Mrs C Hall; Mr S Woollas & Mr C East.

In Attendance: Ms S Letham (Parish Clerk)

Absent/Apologies: Mrs J Thompson-Burt

1. Chairman’s - Welcoming Remarks

The Chairman welcomed Councillors to the Zoom Video Link and thanked the Clerk for having held the fort over the last couple of months and kept up with business as usual.

2. Public Session

No public joined the meeting.

3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.

Mrs J Thompson-Burt.

4. To consider and sign the minutes from the previous Parish Council Meeting (EGM), held on Thursday 23rd April 2020.

It was proposed by Cllr Hall and seconded by Cllr Taylor and therefore Resolved that the minutes from the previous Parish Council meeting, held on Thursday 23rd April 2020, should be accepted as a true record of the meeting.

5. To consider the financial report and authorise payments (Appendix A).

Discussion took place regarding the transactions listing presented for the month of May 2020. In respect of the Zurich Insurance Policy, the Clerk advised that the new bollard lighting at the Venue, Speed Indicator Device & the Parish Noticeboards had been added. After discussion, the Clerk took an action to investigate adding the new streetlamps and possibly the older ones. It was proposed by Cllr Burt, seconded by Cllr Watts and therefore Resolved, that all expenses listed in Appendix A should be authorised to be paid.

To be actioned by Clerk

6. To consider the Clerk’s report.

Please see Appendix B.

The Chairman invited observations & comments from Councillors in respect of the Clerks Report. There were actions in respect of the following:

Ser No 1 – Navenby Primary School Safety Zone. Proposed extension of time in respect of parking. The Chairman took an action to hasten progress and determine when the likely implementation phase period would be.

To be actioned by Chairman

Ser No 4 – Energize Covid-19 Proposal. The Chairman advised that this initiative would not be taken up as the service was already being provided via the Revd Michelle’s Support Group.

Ser No 7 – New Years Eve Function for Residents in the Venue. Cllr Taylor took an action to reconfirm with The Venue Manager about whether or not the facility was taking bookings for the 31st Dec 20?

To be actioned by Taylor

Ser No 8 – High Street Pavement remedials. Cllr Woollas took an action to check that the repairs required outside No 3 & 5 had been completed.

To be actioned by Cllr Woollas

Ser No 11 – Community HUB GRANT for FY 20/21. Cllr Watts advised that the Grant had now been paid by LCC.

Ser No 12 – Zoom Subscription for FY 20/21. The Chairman advised that he would personally fund the £72 and that no reimbursement from NPC was required.

Ser No 12 – CO OP Bank Deposit Account. The Clerk took an action to investigate the various Business Savings Accounts and report back with the likely interest that would be accrued & the Ts&Cs with each in order that the Council decide which Account would be best for its needs.

To be actioned by Clerk

7. To consider updates from District/County Councillors.

No Councillors present during the meeting. Cllr Hagues Newsletter submission had been distributed to all Council members.

8. To consider updates from local police.

The latest Newsletter had been distributed to all Council members and a copy placed on each Village Noticeboard. No comments or observations.

9. To consider planning Applications

Please see Appendix C:

No observations or comments in respect of the Planning Applications detailed at Appendix C.

Discussion took place regarding the new Milkshake & Ice Cream Parlour that had opened at Urban Angels Hairdressers. The Chairman advised that all necessary liaison with the Planning Dept had taken place and approvals were in place. In respect of the recent complaints from residents, the Clerk took an action to contact the owner regarding the parking of vehicles on the A607 and the Covid-19 social distancing regulations.

To be actioned by Clerk

10. To consider correspondence.

Please see Appendix D:

The matters arising (Actions) & decisions from the Correspondence were:

Ser No 1 – Village Hall Toilet Facilities for Refuse Crews. Cllr Woollas asked that the Clerk contact NKDC and ask whether they still have a requirement.

To be actioned by Clerk

11. To consider & Resolve a request from the Revd Michelle Godling to support COVID-19 welfare initiative for residents.

After consideration and discussion, the Council agreed that they were not able to give permission for fly posting around the Village - but were happy to put up posters in official Noticeboards and on the Website. The Clerk took an action to advise the Revd Michelle of the decision.

To be actioned by Clerk

12. To consider & Resolve the duties of the Parish Handyman during the Covid-19 emergency.

After consideration of the update provided by the Parish Handyman the Council agreed that as there were no matters requiring immediate attention within the Village, then they would be happy to wait and review the situation again at the end of Jun 20. The Clerk took an action to advise the Parish Handyman of their decision.

To be actioned by Clerk

13. To consider & Resolve multiple requests for charitable donations due to Covid-19 restrictions.

After discussion, it was agreed that as none of the requests for donations were directly in support of the Village – it would be inappropriate to donate money provided by residents through taxation to Charitable Organisations covering other areas.

14. Updates from Portfolios Holders:

a. Cemetery

2020 NKDC Tree Inspection Survey – the Clerk advised that she had approached 3 Contractors for quotes in respect of the essential & desirable works identified by NKDC requiring to be undertaken in the Cemetery & the John Cutforth Playing Fields. One Contractor had already attended and in respect of the essential works only, had given a verbal quote of £150. His quote for the desirable works was to be submitted by the end of the week. It was proposed by Cllr Woollas and seconded by Cllr Hall and therefore Resolved that the essential work be carried out as soon as possible. The Clerk to arrange.

To be actioned by Clerk

Future Tree Grounds Maintenance in Navenby Cemetery - the Clerk advised that a resident in Centurion Close had enquired as to what future plans the Council had in respect of the trees in the Cemetery.

After discussion, it was proposed by Cllr Burt and seconded by Cllr Watts and therefore Resolved that the Clerk would seek a design & long term Grounds Maintenance programme quote from a Tree Specialist for the Cemetery.

To be actioned by Clerk

b. Highways

Venue Parking for URBAN Gelato Customers – the Chairman advised that in conjunction with The Venue Manager, agreement had been given to allow parking in order to stop people parking on the A607.

Increase in Litter on A607 & High Street - the owner of URBAN Gelato had advised that he was checking all the bins and removing any excess to the commercial refuse bins at URBAN Angels premises. The Clerk advised that NKDC were kindly going to do a second litter bin collection in the week.

Potholes on Green Man Road – Cllr East advised that a resident had informed him of potholes on the road at the junction of Green Man

Road with the High Dyke. The Clerk took an action to inspect and then report to CSC Highways.

To be actioned by Clerk

c. Youth Club

Cllr Hall briefed on a proposal from ACTS in respect of providing a Summer Holiday Club in The Venue for a week with a trip to a Theme Park included. The cost of the proposal would be £1500 and would only occur if the Covid-19 restrictions allowed. It was agreed in principle, proposed by Cllr Hall and seconded by Cllr Taylor and therefore

Resolved that the proposal be approved and funded at no more than £1500 if COVID-19 restrictions allowed. The Clerk took an action to include the matter in the Jul 20 Agenda.

To be actioned by Clerk

d. Navenby Car Scheme

Service suspended due to Covid-19 restrictions.

e. Play Areas

The Clerk advised that she had hastened EKM Ltd in respect of the repairs to the North Lane Play Area. The Contractor advised that whilst he could do the work, the problem he had was getting the parts. The Clerk took an action to hasten the Contractor again toward the end of Jun 20.

To be actioned by Clerk

f. Schools House Trust.

No comments.

g. Cliff Cluster

The Chairman advised that he would be contacting Cllr Overton and suggesting that they use Zoom for the next meeting.

h. Library

Cllr Watts advised that the Library currently remains closed.

i. Finance & Administration

The Clerk advised that HMRC had paid the first payment under the Job Retention Scheme in respect of the Assistant Parish Clerk.

j. Website/IT

New Town & Parish Website – LCC continue to develop the new Website.

k. Venue Trustee Chairman

Cllr Burt advised that he intended to speak with the Venue Manager regarding the use of ZOOM to conduct Trustees meetings. It was hoped that a meeting could be held toward the end of Jun 20 in respect of the end of year accounts.

l. Mrs Smiths Cottage

The Chairman advised that he had been speaking to NKDC Project Staff who had informed him that there was no opening date for the Cottage as yet and that all activities were being conducted on-line whilst the restrictions are in force.

m. Speed Indicator Device (SID).

The Chairman thanked Cllr Morris for his continued weekly efforts in respect of keeping the SID operational.

The Chairman thanked all present for their participation and declared the Video Link meeting closed at 8.45 pm

Date & Time of next meeting is the 7th July 2020.