7 July 2020
Navenby With Skinnand Parish Council Meeting Minutes
Tuesday 7th July 2020
Date/ Time: Tuesday 7th July 2020 at 7.00 pm.
Location: via Video Link (Zoom).
Present (Cllrs): Mr B O’Sullivan, Chairman; Mr K Gunning, Vice Chairman;
Mr G Morris; Mr M Burt; Mr A Watts; Mr K Lamyman; Mrs L Taylor,
Mrs C Hall; Mr S Woollas & Mr C East.
In Attendance: Ms S Letham (Parish Clerk)
Absent/Apologies: Mrs J Thompson-Burt
1. Chairman’s - Welcoming Remarks
The Chairman welcomed Councillors to the Zoom Video Link and thanked the Clerk for having held the fort over the last couple of months and kept up with business as usual.
2. Public Session
One resident attended the meeting and raised the following points:
Litter on the High Street – concern was expressed about the rising levels of nlitter and asked what was being done to keep it under control. The Clerk advised that NKDC were now doing an additional refuse collection in the week.
New Parish Caretaker – the diligence and attention to detail shown by the new Caretaker was commended.
Reopening of Play Areas – the Council advised that this issue was down to be discussed later in the meeting at Item 14e.
3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.
Mrs J Thompson-Burt.
4. To consider and sign the minutes from the previous Parish Council Meeting (EGM), held on Thursday 2nd June 2020.
It was proposed by Cllr Watts and seconded by Cllr Hall and therefore Resolved that the minutes from the previous Parish Council meeting, held on Thursday 2nd June 2020, should be accepted as a true record of the meeting.
5. To consider the financial report and authorise payments (Appendix A).
Discussion took place regarding the transactions listing presented for the month of June 2020. It was proposed by Cllr Gunning, seconded by Cllr East and therefore Resolved, that all expenses listed in Appendix A should be authorised to be paid. Cllr Lamyman confirmed that he would approve the payments on-line the following day.
To be actioned by Cllr Lamyman
6. To consider the Clerk’s report.
Please see Appendix B.
The Chairman invited observations & comments from Councillors in respect of the Clerks Report. There were actions in respect of the following:
Ser No 2 – Primary School Safety Zone Extension. The chairman advised that Cllr Hagues had forwarded to the County Council.
Ser No 3 – proposed new Years Eve function in The Venue. It was agreed that this was work in progress and could be dropped from the Agenda.
Ser No 5 – existing CO-OP Deposit Account. After discussion, the vote carried was in respect of transferring the money to the new 35 Day Account. This would allow for an increased interest rate but with the ability to gain access quickly if need. The Clerk took an action to transfer the money.
Ser No 11 – pot holes reported in Green Man Road. Cllr Woollas updated the meeting with his findings. The pot holes previously reported at the last meeting were not at the junction with the High Dyke but at either end of Green Man Road. The Clerk had been supplied with the details and the works were logged with Highways under reference No 4149408 & 4149548. An additional request for information had also been sent to Highways regarding the proposal to upgrade Green Man Road. Advice received that no dates could be given and that the condition of the road was being continually monitored.
Ser No 13 – repairs to play equipment in North Lane. The Clerk advised that the Contractor previously given the work was no longer responding to calls or e mails. The issue including the reopening of both Play Areas was discussed later at Agenda Item 14e.
To be actioned by Clerk
7. To consider updates from District/County Councillors.
Cllr Hagues Newsletter submission had been distributed to all Council members.
Cllr Overton was in attendance and briefed the Parish Council on the
following:
COVID CRISIS – lessons learnt & way forward
Lincoln Health Line is still operating.
Test & Trace
Social distancing – mask wearing compulsory from the 24th Jul 20
£200m to help businesses
FREE business advice available if required
Hardship fund – if you have trouble paying Council Tax.
16% of children back to school & 100% back in Sep 20
Recycling Centres – requirement to book a slot.
Vulnerable children – checks are taking place
The issue of travellers
Highways Team to work locally in the villages during Aug 20 – requested a list of small jobs.
8. To consider updates from local police.
Discussion took place in respect of the latest Police Newsletter and the limited information it contained. The Chairman took an action to contact the Neighbour Hood Police Team Sgt and express the frustration being felt by the Council and residents when it came to reporting crime to the Police either on-line or by telephone. Chairman to report back at the next meeting.
To be actioned by Chairman
9. To consider planning Applications
Please see Appendix C:
No observations or comments in respect of the Planning Applications detailed at Appendix C.
10. To consider correspondence.
Please see Appendix D:
There were no actions arising from the Correspondence received.
11. To consider the reopening of the Parish Office.
After consideration, it was agreed that the Clerk should look at the actions required to reopen the Parish Office to residents. Currently enquires are received via post, phonecall or e mail. There was a unanimous vote in favour of approving the sum of £200 in principle for the purchase of items required under COVID-19 regulations for the protection of staff and visitors.
To be actioned by Clerk
12. To consider the amendments required to the Village Office Signage on
the front of the VENUE building.
After consideration, it was agreed that the current signage required amending to reflect the new e mail address, replacement of the NKDC logo with NPCs and the wording “ACCESS POINT” with “Community Library”.
The Clerk took an action to speak to the Caretaker about the required changes.
To be actioned by Clerk
13. To consider & discuss Parish Office E Mail Communications.
This item was discussed in closed session.
14. Updates from Portfolios Holders:
a. Cemetery
The Clerk advised the Council on the Quotes received in respect of the tree works identified in the recent NKDC Annual Tree Survey 2020 pertaining to the John Cutforth Playing Field & the Cemetery. The NKDC report detailed works that were both essential & desirable. The Clerk also provided details of an additional quote that had been sought in respect of the future upkeep of the trees in the Cemetery. After discussion, it was proposed by Cllr Gunning and seconded by Cllr Taylor and therefore Resolved that the Clerk would formally advise the Contractor of their successful bid for tree works at a total cost of £3,325.
To be actioned by Clerk
The Clerk also took an action to advise the unsuccessful Tree Contractors and to provide residents in Centurion Close & Ermine Drive with an update on the action to be taken along with a copy of the NKDC tree Inspection Report.
To be actioned by Clerk
b. Highways
A607 parking issues – with parking being made available at The Venue and the owner of URBAN Gelato putting up advisory signage, the parking issue was now under control.
Litter on the High Street – the Clerk advised that NKDC were now doing an additional refuse collection. The twice weekly collections on Mon & Thur was sorting the issue of overflowing litter bins.
Road Safety Wheelie Bin Stickers – the Clerk advised that a resident had offered to purchase stickers from LRSP and distribute to neighbours along the High Street. The Council acknowledged the kind offer but felt that it would have little effect as the bins were only out for a short period. Instead it was decided to replace all the faded large size passive signs along the A607 & High Street with new ones and to look at also placing them on the Bus Shelters. It was agreed that the Clerk & Cllr Woollas would liaise regarding the collection & placement of signage.
To be actioned by Cllr Woollas/Clerk
A607 40 MPH Zone between Navenby & Wellingore. A resident had queried why such a short stretch of road was 40 MPH. Cllr Woollas advised that the stretch of road is the minimum distance for that speed. After discussion it was agreed that the Clerk would contact the Wellingore Parish Chairman with a view to joining forces in respect of a formal submission to Highways to get the speed limit reduced to 30MPH.
To be actioned by Clerk
c. Youth Club
Cllr Hall briefed on the proposal (as copied by e mail to Council members) from ACTS Energize in respect of providing a Summer Holiday Club in The Venue for a week. After discussion, it was acknowledged that it was not possible to hold a Summer event as The Venue was fully booked. The next available week was not until October. Cllr Hall agreed to advise ACTS.
To be actioned by Cllr Hall
d. Navenby Car Scheme
Service suspended due to COVID 19 restrictions.
e. Play Areas
Twenty Row & North Lane Play Areas – required repairs identified prior to Lockdown. The Clerk advised that she had hastened the Contractor yet again but was now not receiving any response, so had taken the decision to seek another company (Playdale) in respect of the repairs. Playdale had confirmed that they could visit the sites, but not until the 29th Jul 20. Cllr East advised that he had details of companies who could also be contacted for a quote and agreed to provide details to the Clerk.
To be actioned by Cllr East
Discussion took place regarding the process for formally reopening both Play Areas and it was acknowledged that this must be in accordance with the Govt regulations and that advice should also be sought from NKDC. Due to COVID-19 Lockdown restrictions, the Play Areas were not regarded as a safe environment and therefore should remain closed until repairs, ground maintenance & a Risk Assessment had been carried out. It was agreed that laminated notices should be put up at each area to advise residents of the situation.
To be actioned by Cllr East/Lamyman & Clerk
f. Schools House Trust.
No comments.
g. Cliff Cluster
No comments.
h. Library
Cllr Watts advised that the Library currently remains closed.
i. Finance & Administration
See previous Item 6 (5) for details of discussion.
j. Website/IT
New Town & Parish Website – the Clerk advised that LCC were making on-line refresher training available to all who had attended previous training courses and that she would be attending one on the 23rd Jul 20.
k. VENUE Trustee Chairman
Cllr Burt advised that he intended to speak with the Venue Manager regarding the use of Zoom to conduct Trustees meetings.
To be actioned by Cllr Burt
m. Speed Indicator Device (SID).
The Chairman thanked Cllr Morris for his continued weekly efforts in respect of keeping the SID operational.
Discussion took place regarding the purchase of a second SID and whether it was to be a battery or solar version. Cllr Watts requested that an additional quote be sought for the provision of 2 solar SIDs – one for both North & South A607 locations. It was agreed that the Clerk would request another quote to see if the cost could be discounted further.
Cllr Watts also requested that action be taken to have the crossing sign at the North end of the A607 by the Green Man Road junction removed so that it could accommodate a SID. The Clerk to speak to Highways.
In respect of the SID post across from Odlings the Butcher (southbound side of A607) – the Clerk was asked to formally contact the resident in the adjacent property and see whether a concrete paving slab could be placed in the border, so as to prevent damage to the flowerbed whilst carrying out a battery change.
The Clerk advised that she had previously contacted the Police regarding a surprise visit from the Police Mobile Safety Camera Team.
It was agreed that the Clerk should make another request.
To be actioned by clerk
The Chairman thanked all present for their participation and declared the Video Link meeting closed at 21.45 pm
Date & Time of next meeting is the 4th August 2020.