Minutes 2020

Navenby With Skinnand Parish Council Meeting Minutes

Date/ Time: Tuesday 4th February 2020, 7pm.

Location: The Parish Office, The Venue, Grantham Road, Navenby.

Present (Cllrs): Mr B O’Sullivan, Chairman; Mr K Gunning, Vice Chairman; Mr G Morris; Mr M Burt; Mr A Watts & Mr S Woollas.

In Attendance: Ms S Letham (Parish Clerk)

Absent/Apologies: Mrs C Hall, Mrs J Thompson-Burt, Mr K Lamyman & Mr C East

1. Chairman’s - Welcoming Remarks

The Chairman welcomed everyone to the meeting.

2. Public Session

One resident was present at the meeting, and discussion took place in respect of:

Rippon Homes Development – Headland Way. The resident expressed concern at the duration of the Traffic Restriction Order up until May 2021. The road closure would lead to extra travel time & costs for a lot of residents. Whilst Rippon Homes had advised the Clerk that the closures would be advertised and would only be when needed, general opinion was that this would end up with paths & roads being shut permanently.

After general discussion, it was agreed that the Clerk would take an action to contact the Rippon Homes representatives and request; a formal update on the construction programme/timelines; appropriate signage of closures be displayed; that the daily road closure not be at peak times & an explanation as to why the wheel wash was located on the main road.

To be actioned by Clerk

3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.

The Clerk confirmed that Cllrs Lamyman, East, Hall & Thompson-Burt had all given their apologies.

4. To consider and sign the minutes from the previous Parish Council Meeting, held on Tuesday 14th January 2020.

It was proposed by Cllr Gunning and seconded by Cllr Watts and therefore Resolved that the minutes from the previous Parish Council meeting, held on Tuesday 14th January 2020, should be accepted as a true record of the meeting.

5. To consider the financial report and authorise payments (Appendix A).

Discussion took place regarding the transactions listing presented for the month of January 2020. The Current Account balance as reconciled at end of January 20 was read out. It was proposed by Cllr Gunning, seconded by Cllr Watts and therefore Resolved, that all expenses listed in appendix A should be authorised to be paid.

6. To consider the Clerk’s report.

Please see Appendix B.

The Chairman read out the key points from the Clerks Report. There were actions in respect of the following items:

Ser No 1 – Energize Youth Clubs. The Chairman took an action to forward a letter to the parents

To be actioned by Chairman

Ser No 2 – Army Cadet Accommodation. The Venue Trustees Chairman took an action to speak to the Venue Manager regarding the standard of accommodation in the Venue Pavilion.

To be actioned by Cllr Burt

Ser No 3 – Purchase of New Village Seats. It was proposed by Cllr Gunning and seconded by Cllr Burt that a second bench be purchased for outside the CO-OP. Cllr Woollas took an action to provide the Clerk with a narrative submission to forward on to Highways.

To be actioned by Cllr Woollas

Ser No 10 – Grass Verge Cutting. Cllr Gunning advised that a van was obscuring a fire hydrant on Chapel Lane and churning up the grass verge.

It was agreed that the Clerk would contact Highways and ascertain whether there was a policy on such parking.

To be actioned by Clerk

Ser No 11 – Mental Health Support Initiative, Update from Cllr Thomson-Burt. This item to be carried across to the Mar 20 meeting.

To be actioned by Clerk

Ser No 13 – Parish Caretaker Vacancy. The Clerk took an action to forward Cllrs Burt & Morris a copy of the Job Description and Contract prior to the applicants interview on the 7th Feb 20.

To be actioned by Clerk

Ser No 15 – Speed Indicator Device, purchase of step ladders. Cllr Woollas took an action to provide the Clerk with the step ladders specification details.

To be actioned by Cllr Woollas

7. To consider updates from District/County Councillors.

Cllr Overton was present at the meeting and apologies were received from Cllr Hagues.

Cllr Overton briefed on the following matters:

Mrs Smiths Cottage – a mapping event was to be held at the Cottage on the 9 Feb 20.

Cliff Cluster Speed Indicator Device – awaiting delivery.

VE Day Celebrations – encouraging Villages to share marketing costs for their events.

Grass Verge cutting – with LCC & NKDC cutting back on grass cutting and offering Parish Councils the opportunity to take over responsibility, this was a good time to think about maximising cost savings thru joint village

Grounds Maintenance contracting.

NKDC Brown Bin Scheme – costs up by 16%, only actual costs recovered.

County Budgets = were good due to an inject of funding.

Mrs Smiths Cottage – a mapping event was to be held at the Cottage on the 9 Feb 20.

Cliff Cluster Speed Indicator Device – awaiting delivery.

VE Day Celebrations – encouraging Villages to share marketing costs for their events.

Grass Verge cutting – with LCC & NKDC cutting back on grass cutting and offering Parish Councils the opportunity to take over responsibility, this was a good time to think about maximising cost savings thru joint village Grounds Maintenance contracting.

NKDC Brown Bin Scheme – costs up by 16%, only actual costs recovered.

County Budgets = were good due to an inject of funding.

To be actioned by Cllr Overton

Cllr Hagues briefed (by e mail) that:

There had been complaints regarding the letting off of fireworks affecting both domestic and wild animals and the council have the task to consider a total/partial ban within the district. This matter is going to be considered at a future Environmental & overview Scrutiny Committee.

8. To consider updates from local police.

Cllr Gunning advised Cllr Overton of the recent incidents of Anti Social behaviour in the North Lane Play Area and his various attempts (by phone & e mail) to contact Lincs Police. He also expressed disappointment about the new monthly Newsletter from the Police which contained inadequate and outdated information. After discussion, it was agreed that Cllr Overton would take an action to speak to the Police & Crime Commissioner regarding the concerns raised.

To be actioned by Cllr Overton

9. To consider planning Applications

Please see Appendix C:

There were no observations.

10. To consider correspondence.

Please see Appendix D:

The matters arising (Actions) & decisions from the Correspondence were:

Ser No 26 – Street Naming for Rippon Development. Cllr Woollas took an action to provide a submission for NKDC which gave the background to the NPC proposed list of street names.

To be actioned by Cllr Woollas

Ser No 27 – NJFC Proposal for Pitch Maintenance Programme. The Clerk advised that the e mail had only just been received (4th Feb) and therefore had not been formally placed on the Agenda. After discussion, it was agreed that it was not clear what assistance NJFC required. The Clerk took an action to contact NJFC for more information and arrange for the matter to be put on the Agenda for the next meeting.

To be actioned by Clerk

11. To consider & Resolved the co-option of a Parish Councillor.

After consideration of an application from Mrs Lisa Taylor to be co-opted to the Parish Council, it was proposed by Cllr Morris and seconded by Cllr Watts and therefore Resolved that Mrs Taylor be elected. The Clerk took an action to contact Mrs Taylor and arrange for the Acceptance of Office paperwork to be signed prior to attendance at the next meeting. The Chairman took an action to ring Mrs Taylor and formally welcome her to the Parish Council.

To be actioned by Chairman/Clerk

12. To discuss the proposed NKDC “Services Leaflet”.

Discussion took place regarding the draft leaflet submitted by NKDC. Cllr Woollas took an action to review the document and provide the Clerk with comments to forward to NKDC.

To be actioned by Cllr Wollas

13. To discuss the Parish Tree Inspection by NKDC scheduled for February 2020.

After discussion, it was agreed that NPC should await the outcome of the Tree Officers report before writing to residents about the recommendations

14. Updates from Portfolios Holders:

a. Cemetery

No comments.

b. Highways

No comments.

c. Youth Club

The Chairman & Cllr Hall advised that the finalised Service Level Agreement (SLA) now included (1) the requirement for robust communications between ACTS, the parents & NPC and (2) the revised fees of £120 per session for FY 20/21 with effect from 1 Apr 20.

d. Navenby Car Scheme

No comments.

e. Play Areas

North Lane Play Area – Signage. The Clerk advised that the existing metal sign on the gate need to be updated. It was agreed that the Clerk would take a photo of the existing sign and the amended wording would be agreed at the next meeting.

To be actioned by Clerk

f. Schools House Trust.

No comments.

g. Cliff Cluster

The Chairman gave an update on the Cluster meeting held on the 15th Jan 20. Due to a lack of volunteers, he had taken on the role of Chairman of the Cliff Cluster. The next meeting of the Cluster would be held on the 18th Mar 20.

h. Library

Cllr Watts advised that the installation of the new IT equipment by Greenwich Leisure’s Sub Contractor was scheduled to be installed by the end of Mar 20. Once the actual date was known – the Parish Clerk would be notified.

i. Finance & Administration

Precept 20/21 – the Clerk confirmed that NKDC had confirmed receipt of NPCs submission.

Edge Webinar Receipts & Payments 17 Feb 20 – the Clerk requested approval to apply for a place on the Webinar in order to assist with the end of year financial reporting. Approval granted for the attendance and fee of £40.

j. Website

New Town & Parish Website - as discussed at Agenda Item No 10 – the Clerk confirmed that she had booked a place on the LCC training event scheduled to take place on the 4th Mar 20 at Waddington Parish Council.

k. VENUE Trustee Chairman

Clerk to the Trustee Vacancy = the Venue Trustee Chairman advised that there was an applicant for the post and that he would be having a chat with them in due course.

To be actioned by Cllr Burt

VE Celebrations – it was confirmed that there were no planned events taking place at the Venue.

l. Mrs Smiths Cottage

Archiving of Maurice Addison Collection – Cllr Woollas advised that the collection had been collected by NKDCs Project Officer (Emma Clark). It was also confirmed that NKDC did have comprehensive insurance cover and that only an extract had been provided due to the size of the document! The Clerk took an action to hasten Emma Clerk for formal response to NPCs enquiry about cover for loaned items.

To be actioned by Clerk

m. Speed Indicator Device (SID).

Battery Changes - discussion took place regarding the procedure and it was confirmed that these took place (weather permitting) on a Monday evening. It was to be noted that the task required 2 people to safely manage the process.

SID Rotation Plan - following deferment from the last meeting, the proposal from Cllr Woollas was discussed in more detail and general opinion was that the rotations were too frequent. It was agreed that the length of time in a location should not be less than 2 weeks and that the busier roads benefited from the device being in place for 4 weeks. The revised SID rotation proposal was to be:

A607 North End (southbound carriageway) – 4 weeks

High Dyke – 2 weeks

A607 South End (northbound carriageway) – 4 weeks

Green Man Road – 2 weeks

The Chairman thanked all present for their participation and declared the meeting closed at 21.45 pm.

Date & Time of next meeting to be the 3rd March 2020 @ 7pm.