Minutes 2020

Navenby With Skinnand Parish Council Meeting Minutes

Date/ Time: Thursday 26th March 2020, 18.30pm via a phone-in.

Location: The Parish Office, The Venue, Grantham Road, Navenby.

Present (Cllrs): Mr B O’Sullivan, Chairman; Mr K Gunning, Vice Chairman; Mr G Morris; Mr M Burt; Mr A Watts; Mr K Lamyman; Mr C East; Mrs L Taylor, Mrs C Hall; Mr S Woollas & Mrs J Thompson-Burt.

In Attendance: Ms S Letham (Parish Clerk)

Absent/Apologies: None

1. Chairman’s - Welcoming Remarks

The Chairman welcomed Councillors to the phone in EGM.

2. Public Session

No session due to Covid-19 restrictions.

3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.

No apologies.

4. To consider and sign the minutes from the previous Parish Council Meeting, held on Tuesday 3rd March 2020.

It was proposed by the Chairman and seconded by all other Council Members and therefore Resolved that the minutes from the previous Parish Council meeting, held on Tuesday 3rd March 2020, should be accepted as a true record of the meeting.

5. To consider the financial report and authorise payments (Appendix A).

Not presented at this meeting. An Appendix A to be prepared before the end of Mar 20 and forwarded to all Councillors

To be actioned by Clerk

6. To consider the Clerk’s report.

Please see Appendix B.

The Chairman invited observations & comments from Councillors in respect of the Clerks Report. There were none.

7. To consider updates from District/County Councillors.

No updates.

8. To consider updates from local police.

No updates.

9. To consider planning Applications

Please see Appendix C:

None to consider.

10. To consider correspondence.

Please see Appendix D:

11. To consider & Resolve the issue of an error in the 20/21 Precept demand which will result in an over payment of £5,320.

After consideration, it was Resolved that the overpayment of Precept funds for FY 20/21 amounting to £5,320 be ring fenced upon receipt from NKDC, and then used to recalculate the Precept for FY 21/22 later this year during the Budget review process. The mistake was due to a transcription error in the submission of paperwork to NKDC. The later only being noticed on the receipt of the council tax advice. Unfortunately, NKDC were unable to amend at such a late date and advised that the money be put aside and returned via the next submission. The Chairman proposed the draft formal statement to residents - votes in favour 9 and against 1. The Clerk took an action to (1) formally respond to the resident who had enquired about the increase and (2) arrange for the statement to be uploaded to the Website.

To be actioned by Clerk

12. To consider & Resolve in the light of Covid-19 restrictions, the suspension of the Monthly, Annual Parish & Annual General meetings for an initial 4 month period (or as circumstances dictate).

After consideration, it was Resolved that all face to face meetings be suspended for an initial 4 month period (or as circumstances dictate). The Chairman agreed to continue to explore the possible options of Zoom, Skype & PowWowNow and advise in due course.

To be actioned by Chairman

13. To consider & Resolve the requirement for the Clerk and elected members with delegated responsibility (for an initial 4 month period) to continue to be able to raise orders, authorise and sign payments during the COVID 19 emergency.

After consideration, it was Resolved that the Clerk along with Councillors Gunning & Lamyman (all of whom have current Bank Account delegation) would continue to process orders and payments as usual. It was agreed that the Appendix A (Expenditure Approval) continue to be circulated to all Council Members each month. The Clerk noted that only “already agreed” types of expenditure be processed and should anything “new” arise then it would have to be considered by the full Council via an e mail vote.

To be actioned by Clerk, Cllrs Gunning & Lamyman

14. Updates from Portfolios Holders:

a. Cemetery

No comments.

b. Highways

Navenby Primary School Safety Zone – to consider & Resolve a request for time extension to 16.45. The Chairman proposed the amendment to the parking restrictions to all councillors in turn during the phone in session. Those in favour – 6 votes and those against 4 votes. The Clerk agreed to take an action to now forward the request and the result of the votes to Cllr Overton for her consideration & action.

To be actioned by Clerk

c. Youth Club

ACTS Invoice – to consider & Resolve the proposal to pay the Invoice for the period up to 31 Mar 20. The Chairman proposed the payment to 31 Mar 20 to all Councillors in turn during the phone in session. Those in favour 4 votes and those against 6 votes. The Clerk took an action to advise ACTS of the decision and request that a revised Invoice for the period up 16th Mar 20 only be raised and forwarded to NPC for payment.

To be actioned by Clerk

d. Navenby Car Scheme

AGM scheduled for the 25th Mar 20 now cancelled due to Covid-19 restrictions.

e. Play Areas

To consider & Resolve the closure of North Lane & Twenty Row Play Area during the Covid-19 emergency. It was proposed by the Chairman and seconded by all Councillors that the Play Areas be closed to residents and only grounds maintenance (GM) activities take place. The Clerk took an action to advise CB Grounds Maintenance of the closures and to enquire whether, or not they were able to carry out an GM.

To be actioned by Clerk

f. Schools House Trust.

No comments.

g. Cliff Cluster

To await information from Cllr Overton.

h. Library

Cllr Watts advised that the new printer was not yet installed, and that any remaining installation works were now suspended due to Covid-19 restrictions. Advice had been received that no Library customers would be fined for overdue books.

i. Finance & Administration

Review of continuing requirement for LALC Annual Subscription. After discussion, it was agreed that there was great benefit to continuing with the membership. The Clerk to arrange payment of the Invoice in Apr 20.

To be actioned by Clerk

j. Website/IT

New Town & Parish Website – LCC continue to develop the new Website. All training events have however had to be cancelled.

k. Venue Trustee Chairman

No comments.

l. Mrs Smiths Cottage

NKDC has suspended all community engagement activities during the Covid-19 emergency.

m. Speed Indicator Device (SID).

The Chairman proposed to all Councillors that the SID remain in its current location until further notice. It was agreed by all that the SID remain at the North End of the Village.

The Chairman thanked all present for their participation and declared the phone in meeting closed at 21.25 pm

Date & Time of next meeting is TBA.