9 July 2019
Navenby With Skinnand Parish Council Meeting Minutes
Date/ Time: Tuesday 9th July 2019, 7pm.
Location: The Parish Office, The Venue, Grantham Road, Navenby.
Present (Cllrs): Mr B O’Sullivan, Chairman; Mr S Woollas; Mr G Morris; Mr C East; Mr A Watts; Mr K Lamyman; Mr M Burt; Mrs C Hall
In Attendance: Ms S Letham (Clerk);
Absent/Apologies: Mr K Gunning, Vice Chairman; Mrs J Thompson-Burt
1. Chairman’s - Welcoming Remarks
The Chairman welcomed everyone to the meeting.
2. Public Session
There were no residents present at this session.
3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.
The Clerk confirmed that apologies for absence in respect of Mr K Gunning & Mrs J Thompson-Burt, had been received. There were 2 declarations of Interest. Mrs C Hall in respect of Item 10 (Ser No 10, 13 & 14) – Grounds Maintenance requirements in Navenby Cemetery. Mr K Lamyman in respect of Item 16 – Renewal of Parish Field Rental Agreement. Both Cllrs made a entry in the Register & abstained from the discussions.
4. To consider and sign the minutes from the previous Parish Council Meeting, held on Tuesday 4th June 2019.
It was proposed by Cllr Morris and seconded by Cllr Watts and therefore Resolved that the minutes from the previous Parish Council meeting, held on Tuesday 4th June 2019, should be accepted as a true record of the meeting.
5. To consider the financial report and authorise payments (Appendix A).
Discussion took place regarding the transactions listing presented for the month of June 2019. EDGE Reconciliation up to 30 June 19 – the Clerk advised this was pending the receipt of the latest paper Bank Statement and read out the balance of each account as at 30 June 19. It was proposed by Cllr Morris, seconded by Cllr East and therefore Resolved, that all expenses listed in appendix A should be authorised to be paid.
6. To consider the Clerk’s report.
Please see Appendix B.
The Chairman read out the key points from the Clerks Report. There were the following actions arising from the items detailed on the Appendix B:
Ser No 9 – Grass Verge & Hedge Cutting (various locations). In respect of all Highways maintained grass verges – the Council agreed that they would no longer fund additional “top up” cuts. The Clerk was to write to the resident on East Road and advise formally of this change. Also, the Clerk was to write to Highways and request that they liaise with Linden Homes regarding the re-instatement of the grass verges on the A607 & Greenman Road. The overgrown hedges on the pathway (junc of High Dyke with Greenman Road) had still not been cut back – Clerk to hasten the Housing Officer again.
Ser No 11 – Cliff Cluster Meeting. The Clerk took an action to contact Cllr Overton and enquire if the next meeting would be taking place on the 16th Jul 19.
Ser No 12 – LALC Networking Day Brief by Cllr Burt. Following the brief, the Clerk took an action to e mail a copy of the brief to all attendees.
7. To consider updates from District/County Councillors.
No District or County Councillors in attendance.
8. To consider updates from local police.
Report received for the period 4th June 2019 to 2nd July 2019 advised that there had been no recorded crimes.
9. To consider planning Applications
Please see Appendix C:
The Chairmen read out details of the correspondence and new Planning Applications received. After discussion, it was agreed that the Clerk would take the following actions in respect of Headland Development Planning Application 15/0031/FUL:
Write to the Planning Department &
(1) object to the gravel overspill Car Park.
(2) request sight of the Plans/Drawing for the proposed Town Houses.
(3) request confirmation regarding the allocated Sect 106 funding.
10. To consider correspondence.
Please see Appendix D:
The matters arising (Actions) from the Correspondence were:
Ser Nos 10, 13 & 14 – Letters/Emails of complaint regarding the size of the trees and piles of rubbish in Navenby Cemetery. Discussion took place regarding these matters as well as general concerns also raised regarding parking on double yellow lines, speeding traffic & the state of some footpaths. It was agreed that the Clerk would respond to residents individually regarding their concerns. The Clerk took the following actions:
Obtain a quote for the removal of the rubbish.
Speak to the Funeral Directors reference the removal of grave rubble.
Arrange for all the nettles to be cut down under the trees.
Look at reinstatement of the perimeter wire fence.
Ascertain when the next formal tree inspection will take place.
Write to LRSP regarding the use of convex mirrors.
Speak with the Police regarding the continued parking on double yellow lines down East Road and by the CO-OP.
Ser No 11 – RAF Benevolent Fund. The Clerk took an action to arrange for posters to go up on the Parish Noticeboards.
Ser No 12 – LCC Flood Investigation. The Clerk was to respond confirming that no other information was available.
Ser No 15 – Overgrown Hedge East Road, Navenby Cemetery. Cllr Lamyman took an action to speak with a local Farmer regarding cutting the hedge as a goodwill gesture.
Ser No 16 - Letter of Resignation. The Chairman read out a letter from the Parish Handyman regarding his decision to leave on the 12th July 2019. It was agreed that the Chairman would write a formal letter to express the thanks of the Council for 20 plus years’ service and personally deliver it before the end of the week. The Clerk took an action to speak to the other Grounds Maintenance Contractors regarding them taking on additional work.
11. To review progress of the new IT replacement system for the Parish Office.
The Parish Clerk gave a short brief on the replacement of the IT System. The transition from NKDC to being independent had gone smoothly apart from the printer failing after a couple of days in service. The Company had responded quickly to rectify the matter and remained on standby to assist with any settling in problems/questions etc.
12. To consider the ACTS Trust Q3 Report in respect of the Energize Youth Club.
The Chairman invited Cllr Hall to give a brief on their recent visit to the Youth Club. Cllr Hall advised that the Club was being well run by confident & experienced Team Leaders and that the children were well occupied and enjoying their evening of activities. A particular success had been the upcycling Project (ie an old bicycle) – of which they were keen to do more. Cllr Hall asked those present to seek out potential items which may be of interest to them for future. In respect of the proposed price increase being requested by ACTS Trust – it was agreed that this matter should be discussed at the upcoming Venue Trustees meeting.
13. To review progress in respect of the proposed purchase of a Speed Indicator Device.
The Chairman gave a brief summary of where NPC was in respect of post locations and the purchase of a Speed Indicator Device. It was agreed by those present that the Clerk should write to Lincolnshire Road Safety Partnership (LRSP) and confirm that the post locations/remedial works identified in their original survey were now accepted by NPC. Also, request LRSP to survey an additional site (40MPH zone between Wellingore & Navenby). With it now being nearly a year since receiving a quotation for a SID from Elancity – the Clerk was to re-check the price and if within 5% of the price agreed last year – was to place an order for one Unit & 2 Mounting Plates. Once all actions were taken – Clerk to e mail confirmation to all Cllrs.
14. To discuss proposed submissions for the LALC Lincolnshire STAR Council Awards Scheme.
The Chairman read out the various categories for the AWARD Scheme. After discussion it was decided that there were no nominations for this year.
15. To consider the reported case of contaminated fat balls being placed around the Village.
The Chairman read out the details from the Police Report which advised on the outcome of the investigation. It transpired that there had never been an issue as such, just a couple of cases of dogs haven eaten something they should not have done whilst out walking. After discussion the matter was declared closed.
16. To discuss the renewal of the Parish Field Rental Agreement due to expire 31 Oct 19.
The Chairman advised that in line with the Rental Agreement, consideration must now be given to the renewal process. It was agreed that the Clerk would write to the current occupant and request that they advise NPC of their intentions post 1 Nov 19. The Clerk was also to contact the Vice Chairman in respect of arranging a meeting with the occupant in due course. Discussion also took place regarding the going rate for Grade 2 arable land. All Cllrs agreed that professional advice should be sought on this matter before agreeing any new rates.
17. To discuss the Draft proposed Grants Policy document.
Discussion took place regarding the proposed Grants Policy document. It was agreed that a few amendments were required and that the Clerk was to email the Vice Chairman upon his return. Cllr Burt took an action to check out the terminology in respect of “grant” & “charitable donation” and report back to members prior to the next meeting.
18. Updates from Portfolios Holders:
a. Cemetery
Already discussed under Item 10.
b. Highways
Cllr Woollas advised that a reversing lorry had knocked another bollard down on the High Street. Unfortunately, no one had taken the number.
The damaged bollard was now with a Contractor for repair.
c. Youth Club
Already discussed under Item 12.
d. Navenby Car Scheme
Cllr Woollas advised that the Scheme was very busy and undertaking some long distance journeys of late. On the whole, very well used.
e. Play Areas
Cllr Lamyman advised that he would be doing the safety check in the next couple of days.
f. Schools House Trust.
No comments.
g. Cliff Cluster
Cllr O’Sullivan advised that he would be attending the next meeting on the 16th July 2019.
h. Library
No comments.
i. Finance & Administration
Cllr Burt advised that in due course he would look to review this portfolio with the Parish Clerk.
j. Website
Cllr Morris advised that the updating of the Site continued to be a works in progress.
k. Venue Trustee Chairman
Cllr M Burt advised that he would be speaking to the Clerk to the Trustees prior to the meeting on the 16th Jul 19.
The Chairman thanked all present for their participation and declared the meetingnclosed at 22.00pm.
Date & Time of next meeting to be the 6th August 2019 @ 7pm.