Minutes 2019

Navenby With Skinnand Parish Council Meeting Minutes

Date/ Time: Tuesday 2nd April 2019, 7pm.

Location: The Parish Office, The Venue, Grantham Road, Navenby.

Present (Cllrs): Mr K Gunning, Chairman; Mr B O’Sullivan, Vice Chair; Mr G Morris; Mr S McDonald; Mr C East; Mr A Watts.

In Attendance: Ms S Letham (Clerk) and 1 x Member of the Public

Absent/Apologies: Mr S Woollas, Mr M Burt and Mr K Lamymanhave now agreed to fund Hub Libraries the sum of £5,167 per annum for the period 2020 to 2021. Funding will be reviewed on an annual basis..

1. Chairman’s Welcoming Remarks

The Chairman welcomed everyone to the meeting and advised that it would be the last meeting before the District & Parish Elections.

2. Public Session

There was 1 resident present at the Public Session. Question to the Council in respect of the outcome of the Archer Speed Survey. The Chairman read out the highlights of the reports and advised that the results of the Survey had revealed 75% of drivers were within the speed limit. NPC had requested an extra 10 Passive Speed signs to be put up in the Village and were liaising with Lincolnshire Road Safety Partnership regarding a further survey in respect of suitable posts for a Speed Indicator Device.

Question to the Council in respect of Allotments, and whether any response had been received from NKDC regarding writing to Allotment owners who had allowed their plots to become overgrown. The Clerk advised that NPC had written to the Housing Department who now manage Allotments, but as yet there had been no response. Another enquiry would be forwarded in due course.

3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.

The Clerk confirmed that apologies for absence in respect of Mr S Woollas, Mr M Burt & Mr K Lamyman had been received. There were no declarations of Interest.

4. To consider and sign the minutes from the previous Parish Council Meeting, held on Tuesday 5th March 2019.

It was proposed by Cllr McDonald and seconded by Cllr O’Sullivan and therefore Resolved that the minutes from the previous Parish Council meeting, held on Tuesday 5th March 2019, should be accepted as a true record of the meeting.

5. To consider the financial report and authorise payments (Appendix A).

Discussion took place regarding the transactions listing presented for the month of March 2019. Edge Reconciliation up to 31 March 19 – the Clerk advised this was pending the receipt of the latest paper Bank Statement and read out the balance of each account as at 31 March 19. It was proposed by Cllr McDonald, seconded by Cllr Morris and therefore Resolved, that all expenses listed in appendix A should be authorised to be paid.

6. To consider the Clerk’s report.

Please see Appendix B.

The Chairman read out the key points from the Clerks Report. There were the following actions arising from the items detailed on the Appendix B:

Ser No 3 – Overhanging Tree in Maidenwell Close. The Clerk took an action to write to the residents & advise of NPCs proposals to trim the branches.

Ser No 6 – NPC Grants. All Cllrs to consider proposed Grant Policy for Financial Year 20/21 & look to adopt prior to Oct 19.

Ser No 7 – Venue Car Park additional lighting proposal. Cllr Watts advised that a 2nd Quote was awaited before the application could be submitted.

Ser No 10 – Unauthorised removal of a NPC Street Light by Linden Homes. As no response received from the Site Manager – the Clerk took an action to write to Linden Head Office.

Ser No 11 – NPC Website. Cllrs Morris & O’Sullivan advised they were now both able to access the Website and would look to update where possible in the next few weeks.

Ser No 13 – British Model Flying Assoc. The Clerk advised that she was in contact with the BMFA regarding a visit by them to survey the John Cutworth Field for possible use by Model ac enthusiasts. Clerk to confirm with Chairman when the date of the visit was confirmed.

Ser No 15 – North Lane Play Area. Cllr East confirmed received of the replacement swing seats and advised he would fit them in due course.

Ser No 16 – New Noticeboard. The Clerk advised that the Noticeboard was ready for collection from the Pelican Trust. Clerk to contact Cllr Lamyman To arrange for collection.

Ser No 17 – Proposed 2nd new Noticeboard @ North end of the High Street. Clerk confirmed that she had received confirmation from a resident that they were happy for a new Noticeboard to be erected on the outside wall of their property.

Highways Reports

Maidenwell Close Street Light – please see note at Ser No 3 above.

Potholes In Navenby – Cllr Overton took an action to contact Highways regarding the poor quality of repair to potholes in the Village.

7. To consider updates from District/County Councillors.

Updates were given by Cllr Overton on the following subjects:

Cliff Cluster Speed Indicator Device - progressing with the purchase of the Elancity model.

Leadenham Litter Picking Event – really successful & was encouraging other Villages to hold a similar event.

Cliff Edge Primary Schools - are holding a fund raising event (possibly @ The Venue) on the 21 Sep 19.

District & Parish Elections – acknowledged the frustrations candidates were experiencing and took an action to speak with NKDC regarding the Nomination packs having inadequate and sometimes conflicting information. Also, the difference in staff attitudes at the Hykeham & Sleaford Offices.

8. To consider updates from local police.

Report received for the period 5th March 2019 to 2nd April 2019 advised that there had been 2 recorded crimes. Namely, (1) 7-9th March the theft of lead from St Peter’s Church and (2) 9th March a burglary on North Street where garden tools were taken from a shed.

9. To consider planning Applications

Please see Appendix C:

The Chairmen read out details of the correspondence and new Planning Applications received. After discussion, there were no objections or actions arising.

Post Meeting Update 17 April 19: Planning Application (19/0190/HOUS) detailed on the Appendix C of the March 2019 meeting as being in respect of 2 Temple Goring is actually for No 21 Temple Goring. NPC apologies for the error.

10. To consider correspondence.

Please see Appendix D:

The matters arising (Actions) from the Correspondence were:

Ser No 1 – Community Collaboration Questionnaire. Cllr Morris volunteered to fill out the Survey & return to LALC.

Ser No 13 – Best Kept Village 2019. It was decided that it was best to wait until the completion of Mrs Smiths Cottage before entering the Competition.

Ser No 16 – Cereals Event 2019. Clerk to place Notice regarding road closures on both Noticeboards.

Ser No 18 – Neighbourhood Alert “Safer Together Panel”. Cllrs Gunning & Morris volunteered to be members.

Ser No 35 – Army Cadet Parade 13th May 2019. Clerk to write to Venue Manager advising of Parade.

Ser No 36 – Overhanging tree in Cemetery. Clerk to write to resident advising that NPC would be getting its condition surveyed.

Ser No 42 – Cllr & Clk Networking Day 4th July 2019. Clerk to book x 3 places for event with LALC.

Ser No 43 – Request for Review of hourly rate by Contractor. It was proposed by Cllr East and seconded by Cllr Morris and therefore Resolved that the existing rate be increased to £9 per hour. All Invoices for Financial Year 2019/20 must show number of hours worked.

Ser No 44 – Unsigned letter from Resident. It is not the policy of NPC to read out anonymous letters. The Clerk took an action to pass the matter onto Cllr Overton for resolution.

11. To consider inputs for the Annual Parish Meeting.

The Chairman asked all Councillors to review the achievements of the last year and provide the Clerk with inputs to the Annual Report by the 12th Apr 19.

12. To consider the Energize Navenby Youth Club Autumn Report (Quarter 2).

Following discussion, it was agreed that before a proper evaluation of the proposal to reduce from 40 weeks to 22 weeks v’s the existing arrangement could be carried out, further information/explanation was required from ACTS Trust. The Clerk took an action to set up a meeting with the representative from ACTS trust.

13. To review the revised Pay Scales for the Parish Clerk & Assistant Parish Clerk.

After an explanation of the revised NALC Pay Scales, Cllr O’Sullivan advised that the rates for the Parish Clerk & Assistant Parish Clerk would be rising to £10.16 & £9.21 respectively with effect from the 1 April 2019.

14. To update Councillors on the progress of the footpath lights (Venue Carpark to Doncaster Gardens.

Cllr Watts updated the meeting by advising that a 2nd quote for the installation of the lights was still awaited. Once received, an application could then be submitted. 

15. To consider progress with the Speed Indicator Device (SID).

The Chairman updated the meeting regarding the latest correspondence from LRSP. A further Survey was to take place on the 4th April 2019 in respect of identifying suitable posts that would be able to accommodate the Elancity model. Cllr Overton took an action to speak with Bracebridge Heath Parish Council to ascertain if they had similar problems with the siting of the device. The need for additional Passive Speed Signs was also discussed and it was agreed that he Clerk would request an additional 10 signs from LRSP. As per the LRSP guidance, it was noted that the existing Passive Signs need to be rotated to other areas in order to be effective. Cllr Morris advised that Thorpe on the Hill (TOTH) had introduced a Community Speed Watch scheme and that it would be useful to know how they had set it up. The Clerk took an action to contact the TOTH Clerk and find out more,

Actions:

1. Cllr Overton to speak with Bracebridge Heath Parish Council regarding siting of the Elancity model.

2. Clerk to contact LRSP & request an additional 10 passive speed signs.

3. Clerk to contact TOTH Clerk regarding Community Speed watch Initative.

16. To consider & discuss the revised NK Code of Conduct.

Following the circulation of the document & discussion it was proposed by Cllr East and seconded by Cllr O’Sullivan and therefore Resolved that the NK Code of Conduct be adopted by NPC. The Clerk reminded those present that the decision on what code of conduct was being accepted had to be made formally known to NK by the 31st Jul 2019. Also, the Clerk was of taking the learning back to Council and providing training for members.

Action: Clerk to advise NK of NPC decision regarding chosen Code of Conduct. Also, to book training for the 18th July 2019.

17. Update from Portfolio Holders:

a. Cemetery

Nothing to report.

b. Highways

The Clerk advised that the installation costs for the new replacement Litter Bins was more expensive than originally estimated. In February 2019 NPC approved £1300 ex VAT to cover both replacement & installation. The revised cost was now £1730.70 ex VAT, so therefore an additional £430.70 ex VAT was required. It was proposed by Cllr Morris and seconded by Cllr Watts and therefore Resolved that an additional £430.70 ex VAT be approved for the installation. The Clerk took an action to advise the Contractor that the bins were ready for installation.

c. Youth Club

Nothing to report.

d. Navenby Car Scheme

Nothing to report.

e. Play Areas

The Clerk advised the Council that she had received an e mail from Cllr Lamyman in respect of the required repairs to the slide @ Twenty Row Play Area. The e mail advised that there was a difficulty in sourcing the correct high density wood, however 2 second hand posts have been obtained and he would look to fit them ASAP.

f. Schools House Trust.

Nothing to report.

g. Cliff Cluster

Nothing to report.

h. Library

Nothing to report.

The Chairman thanked all present for their participation and declared the meeting closed at 21.10pm.

Date & Time of next meeting to be the 7th May 2019 @ 7pm.