Minutes 2019 – Navenby with Skinnand Parish Council

5 November 2019

Navenby With Skinnand Parish Council Meeting Minutes

Date/ Time: Tuesday 5th November 2019, 7pm.

Location: The Parish Office, The Venue, Grantham Road, Navenby.

Present (Cllrs): Mr B O’Sullivan, Chairman; Mr K Gunning, Vice Chairman; Mr S Woollas; Mrs J Thompson-Burt; Mr G Morris; Mr K Lamyman, Mrs C Hall; Ms S Letham (Parish Clerk)

In Attendance: Cllr L Hagues

Absent/Apologies: Mr M Burt; Mr C East & Mr A Watts

1. Chairman’s - Welcoming Remarks

The Chairman welcomed everyone to the meeting.

2. Public Session

No residents were present.

3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.

The Clerk confirmed that apologies for absence in respect of Mr M Burt, Mr C East & Mr A Watts had been received.

4. To consider and sign the minutes from the previous Parish Council Meeting, held on Tuesday 1st October 2019.

It was proposed by Cllr Gunning and seconded by Cllr Hall and therefore Resolved that the minutes from the previous Parish Council meeting, held on Tuesday 1st October 2019, should be accepted as a true record of the meeting.

5. To consider the financial report and authorise payments (Appendix A).

Discussion took place regarding the transactions listing presented for the month of October 2019. The Clerk advised that the receipt of the latest paper Bank Statement was still awaited, therefore the reconciliation had not yet taken place. The Current Account balance as at end of October 19 was read out. It was proposed by Cllr Morris, seconded by Cllr Hall and therefore Resolved, that all expenses listed in appendix A should be authorised to be paid.

6. To consider the Clerk’s report.

Please see Appendix B.

The Chairman read out the key points from the Clerks Report. There were no comments or actions arising from the items detailed on Appendix B.

7. To consider updates from District/County Councillors.

Cllr Hague was in attendance.

Cllr Hague briefed the Council that she was now a member of the Flood & Drainage Committee and had recently visited Wainfleet to see the flood damage. She also advised that the Planning Application received in respect of converting the George Hotel @ Leadenham into flats had been given the go ahead.

8. To consider updates from local police.

Report for the period 29th Sep 19 to 5th Nov 19 detailed one incident of criminal damage. On the 4th Oct 19, a living room window on Winton Road sustained some damage.

9. To consider planning Applications

Please see Appendix C:

There were no observations.

10. To consider correspondence.

Please see Appendix D:

The matters arising (Actions) & decisions from the Correspondence were:

Ser No 2 – Quote for Cllr E Mail Boxes. Cllr Thompson Burt took an action to speak to Cllr Burt regarding sourcing an alternative option.

Ser No 7 – Village Christmas Tree. The Clerk took an action to obtain prices for a display tree, lights & other necessary hire equipment. The Chairman took an action to speak with the Mrs Smiths Cottage Project Officer at NKDC in respect of their Christmas Events, with a view to a possible combined event. It was agreed by those present that options would be discussed via e mail.

Ser No 8 – 2nd Precept Payment. The Clerk took an action to provide details of the Bank reconciliation to the 31st Oct 19 by e mail to all Cllrs.

11. To consider & approve the revised Job Description/Contract for the Village Caretaker.

The requirement for a Parish Handyman was discussed and it was agreed that the title be amended to the Parish Caretaker. The Clerk took an action to amend the latest drafts of the Job Description & Contract to include the changes required to the title, period of notice & personal liability insurance requirements.

Once altered, an advert was to be placed on the Village Noticeboards, Navenby Net & in the Graffoe News. Cllr Morris took an action to place an advert on the Parish Website.

12. To discuss the required management of the new Village Speed Indicator Device (SID).

The Chairman gave the latest update on the SID and it was agreed that the SIDs performance would continue to be monitored. Battery changes would be carried out on a Monday night. The Clerk took an action to create a new portfolio and add to the Agenda. Cllrs Gunning, Morris & O’Sullivan all agreed to be Portfolio Holders

13. To discuss & approve the purchase of 2 new seats for the Village.

Discussion took place regarding the need for 2 new seats within the Village. Cllr Woollas advised that one was required to replace the seat at the A607/Greenman Road Junction and that the other seat was a new one required for outside the CO-OP Bus Shelter. Both seats could be provided by Agri Cycle. The Council voted unanimously in respect of funding £500 for the provision of the seats. Installations costs would be obtained in due course. The Clerk took an action to speak to Highways regarding permission to install the new seat by the CO-OP,

14. To discuss NKDCs termination of the Local Access Point (LAP) facility ending 31 Mar 20.

Discussion took place regarding closure of the LAP Facility on the 31 Mar 20.

It was agreed that the office would continue to operate as it currently does, with a review to be conducted in Oct 20.

15. To discuss & approve the installation of the new Noticeboard for the North of the Village.

Discussion took place regarding the installation of the 2nd new Noticeboard and it was agreed that a Contractor should be employed to fix it in position. Cllr Woollas took an action to speak to a Contractor regarding submitting a quotation for the work. It was proposed by Cllr Gunning & seconded by Cllr Morris and therefore Resolved that a provisional sum of £200 be approved for this requirement.

16. To discuss a contribution by the VENUE Trustees in respect of the Navenby Youth Club.

Discussion took place regarding the current & previous contributions received from the Venue. It was agreed that the Trustees should meet within their own forum to discuss the matter in the first instance and then present the outcome to the Parish Council

17. To discuss a contribution by the Venue Trustees in respect of the 2nd Public Works Loan.

18. Updates from Portfolios Holders:

a. Cemetery

The Clerk read out details of the Grounds Maintenance Quote for the reseeding of the grassed area within the Cemetery. After discussion, it was proposed by Cllr Gunning and seconded by Cllr Morris and therefore Resolved that £40 be approved for the requirement. The Clerk took an action to advise the Contractor to proceed with the works.

b. Highways

Cllr Gunning advised those present about the need to replace a street lamp column in Crossfield Road. The cost would be £1550 plus VAT. It was proposed by Cllr Thompson-Burt and seconded by Cllr Lamyman and therefore Resolved that the expenditure be approved. The Clerk took an action to contact EON and advise that the work could now proceed.

c. Youth Club

Discussion took place regarding the proposed Service Level Agreement (SLA) proposed by ACTs. Cllr Thompson-Burt took an action to provide Cllr Burt with copies of the ACTs & Venues SLA proposals. The Clerk took an action to (1) source the draft submitted by Cllr Woollas earlier in the year and (2) speak to ACTs reference the source of their SLA Template.

d. Navenby Car Scheme

Cllr Woollas gave an update on the Car scheme advising that over a 100 journeys had been undertaken in the last year. He proposed that the Parish Council look to donate £500 as part of the FY 20/21 Budget process.

e. Play Areas

Discussion took place regarding the repairs currently required and the need for replacement play equipment. The funding received from the Community Infrastructure Levy & the CO-OP Community Champions would be used to fund these requirements either partially or fully. The Clerk took an action to (1) speak to Cllr East regarding the provision of new equipment and (2) seek Contractors Quotes for the list of Play Area works submitted by Cllr East.

f. Schools House Trust.

No comments.

g. Cliff Cluster

The Chairman advised that the Cliff Cluster meeting continued to be an important interface between local Cllrs & the local Parish Council representatives. At the meeting on the 17th Oct, he gave an update on the activities at Navenby – in particular the Speed Indicator Device. Also discussed was the need to use Sect 106 funds from new housing developments in Navenby to contribute toward additional resources for the Primary School.

h. Library

The Clerk read out an update provided by Cllr Watts. The day to day operations of the library continue to run smoothly. Greenwich Leisure Ltd were currently in the process of installing a new Broadband Line with the supplier Talk Talk. A new router was due to be delivered on the 4 Dec 19. Once everything was connected – the existing BT Contracts could be terminated.

i. Finance & Administration

Cllr Gunning advised all Portfolio Holders of the need to review their Budgets for the FY 202021 and look to submit them by no later than the 30 Nov 19. The Clerk took an action run an EDGE report of Budget V’s expenditure and forward to all Cllrs for their consideration.

j. Website

No comments.

k. Venue Trustee Chairman

No comments.

l. Mrs Smiths Cottage

The Chairman advised that the next event at the Cottage was planned for the 23 Nov 19.

The Chairman thanked all present for their participation and declared the meeting closed at 21.45 pm.

Date & Time of next meeting to be the 10th December 2019 @ 7pm.