January 2024 Minutes
Date/ Time: Tuesday 9th January 2024 at 7.00 pm.
Location: The Parish Office @ The Venue, Navenby.
Present (Cllrs): Mr M Burt (Chairman); Mrs H McFaul; Mr C East; Mrs E Carless & Mrs R Watson.
In Attendance: Ms S Letham (Parish Clerk)
Absent/Apologies: Mr K Gunning (Vice Chairman); Mr K Lamyman; Mr A Watts; Mr I Standen; & Mr T Everett.
1. Chairman’s - Welcoming Remarks
The Chairman welcomed everyone to the meeting.
2. Public Session
No residents present.
3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.
Absences - Mr K Gunning (Vice Chairman); Mr K Lamyman; Mr A Watts; Mr I Standen & Mr T Everett.
Declaration of Interests – None.
4. To consider and sign the minutes from the previous Parish Council Meeting, held on Tuesday 5th December 2024.
It was proposed by Cllr East and seconded by Cllr Carless and therefore RESOLVED that the minutes from the previous Parish Council meeting held on 5th December 24, should be accepted as a true record of the meeting. NB All Cllrs voted in favour of the motion.
5. To consider the financial report and authorise payments (Appendix A).
It was proposed by Cllr Carless and seconded by Cllr Watson and therefore RESOLVED that all expenses listed in Appendix A were authorised. NB All Cllrs voted in favour of the motion. The Finance Officer to contact Cllr Lamyman and ask that he approve the payments on-line.
6. To consider updates from District/County Councillors.
Cllr Hagues – not in attendance.
Cllr Overton – not in attendance.
7. To consider updates from local police.
No reports to consider.
8. To consider Planning Matters
a. Planning Applications – None.
b. Correspondence – None.
c. Tree Conservation – None.
9. To consider correspondence.
No questions or comments on correspondence circulated since the last meeting.
10. Budget for FY 24/25. Agree the proposed NPC Budget for FY 24/25 as circulated by the Chair ahead of the meeting of 9 Jan 24.
After discussion, it was proposed by Cllr Watson and seconded by Cllr Carless and therefore RESOLVED that the Budget for FY 24/25 be set at £100,926. All Cllrs voted in favour of the motion.
11. Precept Setting Options. Select one of the Precept-setting options, as circulated by the Chair ahead of the meeting of 9 Jan 24.
After discussion, it was proposed by Cllr McFaul and seconded by Cllr Watson and therefore RESOLVED that the PRECEPT Option 3b would be set at £78,266. Anticipated expenditure of £100,926 would be offset by taking £16,500 from reserves and £6,160 from expected income leaving a required precept of £78,266. All Cllrs voted in favour of the motion.
12. Wellingore & Navenby Royal British Legion. Update from Cllr Everett on proposal to establish closer links.
Update postponed until next meeting.
13. Updates from Portfolios Holders:
a. Cemetery
Consideration and approval of a quotation for the sum of £4750 (VAT EXC) iro stone work repairs to the Lych Gate – after discussion, it was proposed by Cllr Carless and seconded by Cllr East and therefore RESOLVED that the quote be accepted. All Cllrs in favour of the motion. A separate quote for the woodwork repairs would be considered at the meeting next month.
b. Highways
Community Speed Watch (CSW) - Cllr Burt gave an update on the CSW. During December 2023 there were 2 sessions and 303 vehicles passed the checkpoints – 11 drivers were reported for exceeding the speed limit by more than 2 mph plus 10% (35 mph as both sessions were in 30 mph zones).
c. Navenby Car Scheme
Cllr Watson advised that she had spoken with the Car Scheme Co-ordinator and was able to confirm that due to illness, the car scheme was unavailable until February. Advertising for more volunteer drivers was a work in progress and that they were currently fine for funding.
d. Play Areas
Cllr East advised on the remedial repairs still outstanding from the ROSPA visit. After discussion it was agreed that on the grounds of H&S that these repairs be carried out by a specialist contractor who would have the appropriate tools and insurance cover. The Clerk advised that she had already contacted NEWBY Leisure and was awaiting a date for their visit.
After consideration it was proposed by Cllr McFaul and seconded by Cllr Watson and therefore RESOLVED that the sum of £250 VAT exc be approved for the pressure washing of play area equipment & surfaces in North Lane & Twenty Row. All Cllrs were in favour of the motion.
e. Schools House Trust (SHT).
No comments.
f. Library
Nothing to report.
g. WEBSITE/IT
Cllr Carless advised that she would be getting in contact with James Bell regarding a revamp of the PCs website. The PCs FaceBook page continued to be updated routinely.
h. VENUE Trustee Chairman
Community Consultation Contract – the Chairman advised that this proposal was on hold whilst other potential opportunities were explored.
Venue Finances - The Chairman asked the Finance Officer for an update on the current situation with the Venue finances. Based on the current planned expenditure and anticipated income, she was forecasting a £5K loss for the current FY. After discussion, it was agreed that the Chairman would meet with Cllr McFaul and the Venue Manager to discuss the matter in more detail.
Venue Parking – the Chairman briefed those present that there had recently been an issue over parking causing concern for the safety of Venue employees. He advised that he would be meeting with Chairman of NJFC & the Venue Manager later in the week to discuss.
i. Community Wellbeing inc Youth Club
ACTS Youth Club – Cllr McFaul advised that she was currently exploring an option for the Youth Café volunteers to run the Youth Club and would report on progress at the next meeting.
Navenby Christmas Lights Switch On 2024 – Cllr McFaul advised that following the success of the 2023 event, a date of the 22 Nov 24 had been set for this year.
j. Speed Indicator Device (SID).
Nothing to report.
k. Defibrillators.
Nothing to report.
l. Street Lamps.
Nothing to report.
The Chairman thanked all present for their participation and declared the meeting closed at 20.20 hrs.
14. Date & Time of next meeting is the 6th February 2024 at 7.00pm.
Minutes Accepted: Original Signed MJ Burt Chairman Date: 6th February 2024
