August 2023 Minutes
Date/ Time: Tuesday 1st August 2023 at 7.00 pm.
Location: The Parish Office @ The Venue, Navenby.
Present (Cllrs): Mr K Gunning (Vice Chairman); Mr K Lamyman; Mr A Watts; Mrs H McFaul, Mrs G Delves; Mrs R Watson, Mr T Everett & Mr C East.
In Attendance: Ms S Letham (Parish Clerk)
Absent/Apologies: Mr M Burt (Chairman), Mrs E Carless & Mr I Standen.
1. Chairman’s - Welcoming Remarks
The Vice Chairman welcomed all present.
2. Public Session
There were no residents present.
3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.
Absences -Mr M Burt, Mrs E Carless & Mr I Standen.
Declaration of Interests – None.
4. To consider and sign the minutes from the previous Parish Council Meeting, held on Tuesday 20th June 2023.
It was proposed by Cllr East and seconded by Cllr Watts and therefore RESOLVED that the minutes from the previous Parish Council meeting held on 20 June 23, should be accepted as a true record of the meeting. NB All Cllrs voted in favour of the motion.
5. To consider the financial report and authorise payments (Appendix A).
The Clerk advised on the bank balances for both the Current & Deposit accounts. It was proposed by Cllr Watts and seconded by Cllr East and therefore RESOLVED that all expenses listed in Appendix A were authorised. NB All Cllrs voted in favour of the motion. Cllr Lamyman confirmed that he would approve the payments on-line.
6. To consider updates from District/County Councillors.
Cllr Hagues was not in attendance.
Cllr Overton was in attendance and briefed on the following:
Fosse Green Solar Farm Park Proposal - Cllr Overton encouraged people to respond to the proposed planning application which if approved would see large areas of farmland turned into solar parks. House values would be affected, along with a detrimental impact on wildlife & quality of life in general.
7. To consider updates from local police.
The Clerk advised that NPC was no longer in receipt of a monthly Newsletter from the Police. Currently, depleted police resources were not able to carry on producing the monthly report.
8. To consider Planning Matters
a. Planning Applications – No comments.
b. Correspondence – RIPPON Homes Development – the Vice Chairman advised that the new bungalows were now occupied and could the Clerk write to the Enforcement Officer and request that they visit and assess the ground levels where they backed onto the houses on Chapel Lane.
Action: The Clerk to contact the NKDC Enforcement Officer and request a visit to the RIPPON site to determine whether there was a problem with the ground levels.
c. Tree Conservation – No comments.
9. To consider correspondence.
LCC E Mail dated 4 Jul 23 Supplementary Planning Document (SPD) – the Clerk advised that the public consultation period ran from the 5th Jul to 16th Aug 23.
10. To discuss progress on the Youth Cafe.
Cllr McFaul briefed that she now had 10 volunteers who wanted to help with the Youth Café and that the Lincolnshire Community Youth Volunteer Service had been really helpful regarding the startup process. DBS & Food Hygiene training were already underway. Cllr Delves advised that a food hygiene certificate may be required and recommended that Cllr McFaul contacted the Venue Manager & NKDC, Discussion took place regarding who managed the Youth Café and it was decided that the Venue was best placed to do that.
In respect of funding the initial startup costs ahead of obtaining the GRANT funding, it was proposed by Cllr Everett & seconded by Cllr Delves and therefore RESOLVED that the sum of £1000 be approved for the purchase of equipment and food for the Youth Café. All Cllrs voted in favour of the motion.
Action: Cllr McFaul to enquire with the Venue Manager & NKDC regarding the requirement for a Food Hygiene Certificate.
11. To discuss progress on the Skate Park Proposal.
Cllr Everett spoke on behalf of Cllr Standen and asked that the Council members consider his request for approval to approach a couple of companies to get some quotes and designs. After discussion, it was agreed that Cllr Standen (on behalf of NPC) should contact some companies with a view to getting ideas and budgetary estimates.
Action: The Clerk to advise Cllr Standen to proceed with obtaining more information.
12. To discuss progress on the Christmas 2023 event.
Cllr McFaul gave an update on progress since the last business meeting. She was able to confirm that a Christmas tree, lights, celebrity switch on, Christmas market, choir, bell ringing & live nativity plus many more things had been arranged for the 24th Nov 23.
13. To consider and approve the creation of a new portfolio for “Sustainability”.
Discussion took place regarding Cllr Everett’s proposal to create a new portfolio for “Sustainability”. It was decided that rather than create a separate portfolio , sustainability would be considered as and when required. However, it was also agreed that the proposal be revisited in future.
14. Updates from Portfolios Holders:
a. Cemetery
Repair of Lych Gate – Cllr East reported on the condition of the Lychgate and the work that was required to fix it. Cllr Gunning requested the Cllr East provide a drawing/specification of the Lychgate which could be sent out to Contractors.
Action: Cllr East to submit a drawing/section for the repair that could be forwarded onto Contractors.
Commonwealth War Graves Commission (CWGC) - (The Signs Project), after discussion it was agreed that NPC should apply to the CWGC for a sign to be placed on the Lych Gate advising visitors that the graveyard contained war graves.
Action: The Clerk to apply for a CWGC Sign for the East Road cemetery.
b. Highways
Community Speed Watch (CSW) – no update available at the time of the meeting.
LCC Road Network & Drainage Records Survey Request – it was confirmed that Cllr Everett & Cllr Carless had completed the surveys.
c. Navenby Car Scheme
Cllr Watson advised that she had been in contact with the NCS Co-ordinator and was able to report that bookings had increased following an advert in the Yellow Peril. The number of volunteer drivers had also increased and currently funding was sufficient for their needs.
d. Play Areas
Finding Fitness Ball Wall/Monkey Bars – after discussion, it was agreed that the proposal be put on hold.
e. Schools House Trust (SHT).
No comments.
f. Library
No comments.
g. WEBSITE/IT
After discussion, it was agreed that the Clerk would speak to Cllr Carless regarding handing over the Website management to Cllr Delves & McFaul.
Action: Clerk to speak to Cllr Carless and ask that she handover management of the Website.
h. VENUE Trustee Chairman
Discussion took place regarding recent complaints about the parking of vehicles outside the Venue and along the A607 when a Football Competition managed by NJFC was being held on the John Cutforth playing field. It was agreed that NPC had no authority regarding how people parked on the highway. It was confirmed that the Venue Manager had spoken to concerned residents and NJFC about the incident.
i. Community Wellbeing inc Youth Club
Purchase & Installation of a “Hope & Help” plaque – it was agreed by the council to accept an offer of a free plaque from a resident. Cllr McFaul agreed to liaise with the resident regarding its installation on a suitable bench in the village.
ACTS Youth Club – the Clerk advised on the proposed cost increase by ACTs Trust for the new term commencing September 2023. After consideration, it was agreed that the Clerk respond to ACTS advising that the increase was not sustainable as no mid- year increase had been anticipated when the Budget had been set.
Actions: Cllr McFaul to arrange installation of the plaque with the resident. The Clerk to advise ACTs that the proposed price increase was not sustainable.
j. Speed Indicator Device (SID).
Cllr Watts gave a brief on the latest download of data from the 3 devices located throughout the village. Speeding on Green Man Road had increased with 170 vehicles exceeding the speed limit. He advised that he’d contact the Chairman to obtain data from the Community Speed Watch (CSW) Team for the same road to see if the figures matched. The latter would substantiate a request for police support.
Action: Cllr Watts to contact the Chairman for CSW data on Green Man Road.
k. Defibrillators.
No comments.
l. Street Lamps.
No comments.
The Vice Chairman thanked all present for their participation and declared the meeting closed at 21.15 hrs.
15. Date & Time of next meeting is the 5th September 2023 at 7.00pm.
Minutes Accepted: Original Signed M J Burt Chairman Date: 5th September 2023
