January 2023 Minutes
Date/ Time: Tuesday 10th January 2023 at 7.00 pm.
Location: The Parish Office @ The Venue, Navenby.
Present (Cllrs): Mr M Burt (Chairman), Mr K Gunning (Vice Chairman); Mr S Woollas; Mr K Lamyman; Mrs E Carless; Mr A Watts; Mrs H McFaul, Mr East, Mrs E McRitchie & Mrs G Delves.
In Attendance: Ms S Letham (Parish Clerk)
Absent/Apologies: None
1. Chairman’s - Welcoming Remarks
The Chairman welcomed all present and advised that there would be no District Councillors present at the meeting.
2. Public Session
There was one Navenby resident in attendance who spoke on the following matters:
Item 13 Residents E Mail Distribution List – the resident was pleased to see this on the Agenda and hoped that the Council would agree to the proposal.
Item 14 Girl Guides trip to Switzerland – the resident pointed out that the GRANT Policy documents were not on the NPC Website. The Chairman agreed to look into the matter.
Item 16a Cemetery Lych Gate repairs – the resident advised that Sect 137 money could be used to pay for any repairs required. The Chairman thanked the resident for her advice and agreed to explore that funding source.
3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.
None.
4. To consider and sign the minutes from the previous Parish Council Meetings, held on Tuesday 13 December 2022.
It was proposed by Cllr McRitchie and seconded by Cllr Watts and therefore RESOLVED that the minutes from the previous Parish Council meeting, held on December 13 December 22, should be accepted as a true record of the meeting. NB All Cllrs voted in favour of the motion.
5. To consider the financial report and authorise payments (Appendix A).
It was proposed by Cllr Carless and seconded by Cllr Lamyman and therefore RESOLVED that all expenses listed in Appendix A were authorised. NB All Cllrs voted in favour of the motion. Cllr Lamyman advised that he’d authorise the payments on line.
6. To consider updates from District/County Councillors.
No Councillors were in attendance.
7. To consider updates from local police.
The Chairman asked that the Clerk look into the costs of NPC hosting a SCAM prevention briefing by Lincs Police for the residents.
Action: The Clerk to contact Lincs Police and ascertain the cost of a SCAM prevention briefing.
8. To consider Planning Matters
a. Planning Applications – 22/1743/FUL (received 10 Jan 23) Land to the west of Grantham Road Navenby, demolition of existing buildings and erection of 5 no dwellings (resubmission of 22/1081/FUL). After discussion, it was agreed that the Clerk would write to NKDC and request an extension to the 22 Jan 23 submission deadline.
b. Correspondence – None.
c. Tree Conservation – No comments.
9. To consider correspondence.
None.
10. 2023 Coronation of King Charles – the Council to consider engaging with residents in respect of organising and event to celebrate the coronation.
After discussion it was proposed by Cllr McFaul and seconded by Cllr Delves and therefore RESOLVED that NPC would look to coordinate a celebratory event in conjunction with residents and business people in the village. NB All Cllrs voted in favour of the motion. Cllrs Burt and McFaul agreed to take the lead in drafting an e mail and distributing throughout the village.
Action: Cllrs Burt & McFaul to liaise regarding the drafting of a letter to the business people of Navenby seeking assistance with organising a celebratory event to mark the Coronation.
11. Review of NPC Farm Tenancy Agreement – acceptance of Brown & Co Terms & Conditions, approval of the quotation for £250 and consideration of a potential conflict of interests between Brown & Co and the NPC tenant.
After discussion, it was proposed by Cllr Woollas and seconded by Cllr Gunning and therefore RESOLVED that the Terms & Conditions and quote from Brown & Co be accepted. No conflict of interests was envisaged between Brown & Co and the NPC tenant. NB All Cllrs voted in favour of the motion.
12. Budget & PRECEPT for FY 23/24 – firstly to consider and approve the Budget for FY 23/24 and subsequently to consider & approve the PRECEPT for FY 23/24.
After discussion it was proposed by Cllr Watts and second by Cllr Woollas and therefore RESOLVED that the Budget for FY 23/24 be set at £82,0403. NB All Cllrs voted in favour of the motion.
After discussion, it was proposed by Cllr Gunning and seconded by Cllr Delves and therefore RESOLVED that the PRECEPT would be set at £73,966 for FY 23/24. NB All Cllrs voted in favour of the motion.
13. Residents E mail Distribution List – consideration of the response to NPCs advert in the Graffoe LINK and approval for the Clerk to manage a residents mailing list for items of interest.
After discussion, it was proposed by Cllr McRitchie and seconded by Cllr Carless and therefore RESOLVED that for a trial period of 3 months the Clerk would manage a resident’s mailing list for items of interest. NB All Cllrs voted in favour of the motion.
14. 1st Waddington (RAF) Girls Guide – to consider and approve a request for a donation of funds in respect of a forthcoming trip to Switzerland.
After discussion, it was proposed by Cllr McRitchie and seconded by Cllr Watts and therefore RESOLVED that NPC would donate (as a GRANT) the sum of £80 toward the Girl Guides trip to Switzerland. NB 5 Cllrs in favour, 3 against and one abstained
15. LINDUM Group Housing Needs Survey – to consider & approve the draft formal response prepared by Cllr Gunning.
After discussion, it was agreed that Cllrs would look to submit any comments to the Clerk by the 20 Jan 23. Thereafter if required, the Clerk & the Chairman to consolidate a response and forward to the Welligore Parish Clerk.
Action: all Cllrs to review the draft formal response to the Lindum Housing Needs survey and forward any comment to the Clerk.
16. Updates from Portfolios Holders:
a. Cemetery
Cemetery Lychgate repair quote (£4,600) – after consideration it was agreed to postpone acceptance of the quote from DMR. The Chairman advised that he had found a second Contractor and was currently awaiting a quote for repairs as well as complete replacement of the structure.
Additional decorations on Memorial Stones – Cllr Gunning advised that some graves had an excess of decoration (beer cans & bottles etc) which had been removed. After discussion it was agreed that the Clerk would check to see if NPC had a Grave Policy document which could be distributed to the Council members for consideration.
Proposed formal inspection of the Cemetery – Cllr Gunning advised that Council members needed to undertake a formal inspection of the general condition of Cemetery and in particular, older memorial stones which had fallen into disrepair. It was agreed that this should be undertaken in a few months’ time.
Action: The Clerk to check for a NPC Graves policy document and forward to all Council members for consideration.
b. Highways
Proposed new Bus Shelters adjacent to Top Farm development - Cllr Woollas advised that he had not heard anything recently from LCC and asked that the Clerk contact them to find out the status of the application.
Community Speed Watch (CSW) – the Chairman advised that the CSW had received training from the LRSP and shortly would be in receipt of all the necessary equipment required to carry out the first surveillance session.
ROSPA Play Area Report 2022 – Cllr East? Advised that the report had highlighted that there needed to be Play Area warning signs in the vicinity of Twenty Row Play Area. Cllr Woollas agreed to have a look and report back his findings to the Clerk.
Actions: 1 The Clerk to contact LCC regarding progress with NPCs application for new bus shelters. 2. Cllr Woollas to check the road signage adjacent to Twenty Row Play Area for the correct warning signs.
c. Navenby Car Scheme
Cllr McRitchie advised that there were currently some issues and that she would investigate with the Co-ordinator.
d. Play Areas
ROSPA Annual Inspection – Approve Quotation for £3,250). After discussion it was agreed that approval of this quote be postponed until after the 1 Apr 23. The Clerk to seek amended quotes from the Contractors – one for the ROSPA repairs and the other for general repairs not associated with the ROSPA report.
Action: The Clerk to contact the Contractor and request separate quotations for ROSPA & non ROSPA work.
e. Schools House Trust (SHT).
No comments.
f. Library
No comments.
g. WEBSITE/IT
Cllr Delves proposed that the NPC FB page be closed down in order to join the Navenby & Wellingore FB page. It was agreed that Cllrs Delves, McFaul & Carless would submit a proposal to the Chairman for consideration.
Action: Cllrs Delves, Carless & McFaul to submit a proposal to the Chairman regarding the closure of the existing NPC FB page.
h. VENUE Trustee Chairman
The Chairman advised that he was hoping to hold the next Trustees meeting before the end of the Financial Year.
i. Community Wellbeing
No comments.
j. Speed Indicator Device (SID).
Cllr Watts presented the data from the latest SID download, advising that the percentages of traffic volume & speed remained roughly the same as the previous month. The Chairman advised that the Community Speed Watch Team may be able to assist with Data Downloads and battery changing. Cllr Watts asked the Chairman to put any volunteers in touch with him.
k. Defibrillators.
Cllr Gunning advised that the 3 Defibrillators located in the village would need to be replaced in time as the replaceable pads were becoming extremely difficult to source.
l. Street Lamps.
No comments.
The Chairman thanked all present for their participation and declared the meeting closed at 20.15 hrs.
17. Date & Time of next meeting is the 7 February 23 at 7pm.
Minutes Accepted: Original Signed MJ Burt Chairman Date: 7th February 2023
