October 2023 Minutes
Date/ Time: Tuesday 3rd October 2023 at 7.00 pm.
Location: The Parish Office @ The Venue, Navenby.
Present (Cllrs): Mr K Gunning (Vice Chairman); Mr K Lamyman; Mr A Watts; Mr I Standen; Mrs H McFaul; Mrs R Watson & Mr C East.
In Attendance: Mrs C Hall (Assistant Parish Clerk)
Absent/Apologies: Mr M Burt (Chairman); Ms S Letham (Parish Clerk) Mrs G Delves; Mrs E Carless & Mr T Everett.
1. Chairman’s - Welcoming Remarks
The Vice Chairman welcomed Councillors.
2. Public Session
There were no residents present.
3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.
Absences - Mr M Burt; Mrs G Delves; Mr T Everett; & Mrs E Carless.
Declaration of Interests – None.
4. To consider and sign the minutes from the previous Parish Council Meeting, held on Tuesday 5th September 2023.
It was proposed by Cllr Watts and seconded by Cllr Standen and therefore RESOLVED that the minutes from the previous Parish Council meeting held on 5th September 23, should be accepted as a true record of the meeting. NB All Cllrs voted in favour of the motion.
5. To consider the financial report and authorise payments (Appendix A).
The Assistant Clerk advised on the bank balances for both the Current & Deposit accounts and that the second instalment of the NKDC Precept had been received. It was proposed by Cllr Standen and seconded by Cllr East and therefore RESOLVED that all expenses listed in Appendix A were authorised. NB All Cllrs voted in favour of the motion.
6. To consider updates from District/County Councillors.
Cllr Hagues – confirmed her latest Newsletter had been distributed.
Cllr Overton - Fosse Green Solar Farm Park Proposal - Cllr Overton reminded everyone about the Fosse Green Consultation event at the Venue on the 5th October 23. Cllr Overton advised that any comments should be sent earlier rather than later to the Action Group. Her monthly Newsletter to follow later in the week.
7. To consider updates from local police.
The Assistant Clerk advised that PC Matt Roberts would be attending the next Parish meeting on the 7th November 23.
8. To consider Planning Matters
a. Planning Applications – No comments.
b. Correspondence – No comments.
c. Tree Conservation – No comments.
9. To consider correspondence.
NKDC Engagement Event - it was confirmed that Cllrs Burt, Everett & Watson would attend.
Annual Governance Accounting Report 22/23 – the Assistant Clerk confirmed that PKF Littlejohn had now signed off the audit and that the results were now on the PC Website and the village noticeboards.
10. To discuss progress on the Youth Cafe.
Cllr McFaul advised that numbers varied between 3 and 15 per week and that she was hoping for more after placing an AD on Facebook aimed at parents to encourage their children to attend. The first 3 sessions had been a taster, now a permanent weekly event.
11. To discuss progress on the Skate Park Proposal.
Cllr Standen advised that he had come up against some problems eg landfill Grants would require the Council to pay 10% of the Grant. A £100K Grant would cost the Council £10K. So still a slow work in progress. Cllr McFaul gave Cllr Standen a point of contact for additional advice on obtaining Grants.
12. To discuss progress on the Christmas 2023 event.
Cllr McFaul advised that everything was progressing nicely. Twenty-five craft stalls had now been sold and the money paid into the Bank. Moy Park to contribute towards the cost of the Christmas event.
13. Budget for FY 24/25 – RFO to update on current FY 23/24 budget position and request submission of bids from portfolio holders.
The Assistant Clerk asked for submission of bids from Portfolio holders. Unfortunately, due to a problem with EDGE she was not able to run off a comparison report for the meeting. A copy of the report would be forwarded to all Cllrs in due course once the technical issue with the software had been rectified. The Vice Chairman asked that bids for funding be submitted by the end of Nov 23.
14. FOSSE Green Energy Development Action Group.
With Cllr Everett absent from the meeting – it was agreed that members would await a written brief from him prior to the next meeting.
15. Parish Field – complaint regarding the unauthorised removal of a section of hedge.
Cllr Lamyman advised that he had spoken with Mr Hayward and it is assumed that the hedge in question belongs to the Parish Council. Cllr Lamyman requested that the Clerk write to Porters Farm regarding the removal and also to Highways regarding the many vehicles parked outside the entrance of Greens Yard off the High Dyke.
Action: The Clerk to write to Porters Farm regarding the removal of the hedge and to Highways in respect of vehicles parking on the highway verge.
16. Updates from Portfolios Holders:
a. Cemetery
Repair of Lych Gate –there was discussion regarding information Cllr East sent to Council members reference the repairs to the Lych Gate. The Chairman requested that Cllr East provide Council members with a proper specification. Cllr East then asked that the Clerk forward him copies of the quotes already received from other Contractors.
Actions: Cllr East to submit a full specification to the Council members. The Clerk to forward Cllr East a copy of the quotes already received.
b. Highways
Cllr Burt to update at the next meeting.
Community Speed Watch (CSW) – No comments.
c. Navenby Car Scheme
Cllr Watson advised she would be seeking an update from the Car Scheme Co-ordinator and would update the Council in due course.
d. Play Areas
2023 ROSPA Inspection Report – following receipt of the report, Cllrs McFaul, East & Lamyman met and wrote a report (already circulated) on what action was required and were arranging for the repairs. They asked that the Clerk arrange for the relevant person to remove the slide/cabin at High Dyke as it is now beyond repair, Also, the Clerk was to contact Finding Fitness about the ROSPA comment regarding the Climbing wall – as in are we covered by their contractor?
Action: The Clerk to arrange for the removal of the slide/cabin at the Twenty Row Play Area and to contact finding Fitness regarding the repair required to the climbing wall.
e. Schools House Trust (SHT).
No comments.
f. Library
No comments.
g. WEBSITE/IT
No comments.
h. VENUE Trustee Chairman
No comments - Trustee meeting to follow Parish Council meeting.
i. Community Wellbeing inc Youth Club
ACTS Youth Club – discussion took place in respect of a joint Youth Club/Youth Café and it was agreed that the Clerk contact ACTs with a view to requesting a 6 month only agreement to start immediately at the new rate. In the meantime, the Council would keep a note of the Youth Café figures and if they remained constant. The question of the Youth Club being run by the same group as the Café would be discussed again.
Action: The Clerk to contact ACTs and request a 6 month only agreement quotation.
CO-OP Community Funding – the Clerk & Cllr McFaul advised that the CO-OP Community Welfare Officer had been touch and wanted to liaise with the Council regarding funding and supporting Community Cuppa schemes.
j. Speed Indicator Device (SID).
SID Data - Cllr Watts advised that the download of data from the SIDs would be back to normal in Nov 23.
SID Repair – After discussion of the repair quote from Elan City it was proposed by Cllr McFaul and seconded by Cllr Watts and therefore RESOLVED that the quote from Elan City be accepted. NB All Cllrs were in favour of the motion. It was also agreed that the Clerk would make a claim on the insurance for same
Action: The Clerk to make a claim on the insurance policy for the SID repair.
k. Defibrillators.
No comments.
l. Street Lamps.
No comments.
The Chairman thanked all present for their participation and declared the meeting closed at 20.40 hrs.
17. Date & Time of next meeting is the 7th November 2023 at 7.00pm.
Minutes Accepted: Original Signed by Cllr T E Everett Chairman Date: 7th November 2023
