June 2023 Minutes
Date/ Time: Tuesday 20th June 2023 at 7.00 pm.
Location: The Parish Office @ The Venue, Navenby.
Present (Cllrs): Mr M Burt (Chairman), Mr K Gunning (Vice Chairman); Mr K Lamyman; Mrs E Carless; Mr A Watts; Mrs H McFaul, Mrs G Delves, Mr I Standen, Mrs R Watson, Mr T Everett & Mr C East.
In Attendance: Mrs C Hall (RFO)
Absent/Apologies: Ms S Letham (Parish Clerk)
1. Chairman’s - Welcoming Remarks
The Chairman welcomed all present, introduced everybody and explained the procedure for the meeting.
2. Public Session
There were no residents present.
3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.
Absences -None
Declaration of Interests – None.
4. To consider and sign the minutes from the previous Parish Council Meetings, held on Tuesday 23rd May 2023.
It was proposed by Cllr Watts and seconded by Cllr Carless and therefore RESOLVED that the minutes from the previous Parish Council meeting & the AGM, held on 23 May 23, should be accepted as a true record of the meeting. NB Eight Cllrs voted in favour of the motion, the other 3 not having been at the meeting on the 23 May 23. Cllr East asked that his name be added to the Planning Portfolio.
5. To consider the financial report and authorise payments (Appendix A).
The RFO reported current bank balances and that NPC were now in receipt of the PRECEPT monies and the VAT refund. It was proposed by Cllr McFaul and seconded by Cllr Gunning and therefore RESOLVED that all expenses listed in Appendix A were authorised. NB All Cllrs voted in favour of the motion. Cllr Gunning confirmed that he would approve the payments on-line.
6. To consider updates from District/County Councillors.
Cllr Hagues & Overton were in attendance and confirmed with the Chairman that they had submitted their monthly newsletters.
7. To consider updates from local police.
The RFO advised that there had been no police newsletter this month. The Chairman reported that a response had been received from the Home Secretary in response to his letter on PCSO cuts basically referring the Parish Council back to the Chief Constable.
8. To consider Planning Matters
a. Planning Applications – No comments.
b. Correspondence – No comments.
c. Tree Conservation – No comments.
9. To consider correspondence.
Facebook Correspondence – discussion took place regarding posts from 2 residents warning of a man in a black car approaching girls in the village and following them at night. The matter had been reported to the Police.
10. Annual Governance & Accountability Return (AGAR) 2022/2023.
a. The RFO read out, filled in and signed Section 1 of the Annual Governance & Accountability Return AGAR 2022/23. The Chairman also signed Section 1.
b. It was proposed by Cllr Carless & seconded by Cllr Watts and therefore RESOLVED that Section 2 (Accounting Statement 2022/2023 of the AGAR) was signed and accepted. All Councillors were in favour of the motion.
c. It was proposed by Cllr Carless & seconded by Cllr Watts and therefore RESOLVED that the Statement of Accounts be accepted & signed by the Chairman. All Councillors were in favour of the motion. The Chairman & RFO accepted & signed the Statement of Accounts.
Cllr Carless raised the issue of the RFO not having a DEBIT card to make PC purchases. After discussion it was agreed that the RFO would speak to the CO-OP bank and find out if it would be possible to have one. The RFO to report back at the next meeting.
Action: The RFO to speak to the CO-OP Bank about obtaining a DEBIT card and to report the outcome at the next PC meeting.
11. To consider a proposal iro creating a Youth Café in the Venue building.
Cllr McFaul reported that she had looked at the feasibility of creating a Youth Cafe, as requested by the children at a recent drop in event. Cllr McFaul had been in contact with the Lincolnshire Community Volunteer Youth Service who were able to provide support and advice for the sum of £20 per year. After discussion, it was agreed that the Venue Manager should be involved in any decisions regarding the proposal. It was proposed by Cllr Standen and seconded by Cllr Carless and therefore RESOLVED that Cllr McFaul continue to explore the proposal. All Councillors were in favour of the motion. It was raised by Cllr Watts that the PC had not received an input from the ACTS Youth Club for some considerable time. The Venue Manager was asked to contact ACTS and obtain an update on how the Youth Club was performing.
Action: The Venue Manager to contact ACTS an obtain an update on how the Youth Club was performing.
12. To consider a proposal iro creating a Skate Park to be located at the John Cutforth playing field.
Cllr McFaul reported that a GRANT of up to £100K could be obtained to fund a Skate Park. However, more investigation was required. After discussion, it was proposed by Cllr Carless and seconded by Cllr Standen and therefore RESOLVED that Cllrs McFaul, Everett & Standen work together to explore the proposal and report their findings in due course. All Councillors were in favour of the motion.
13. To discuss progress on the Christmas 2023 event.
Cllr McFaul reported that letters had been handed out to all the businesses in the village and that a few had already pledged their support. The purchase of a Christmas tree was already in hand and another business group meeting had been arranged for the 3rd July 2023.
14. To consider and approve NPC representation at the 2023 LALC Summer Conference.
After discussion, it was agreed that Cllr Everett would represent Navenby PC at the Summer Conference.
15. Updates from Portfolios Holders:
a. Cemetery
Approval of 2 quotations for the repair of Lych Gate – Cllr Gunning reported on the condition of the Lychgate and that the PC was still awaiting a response from the Contractor regarding the actual work required based on the quote recently received from them. Cllr East offered to do a drawing/specification of the Lychgate with a view to correcting the issues but at a reduced cost.
Action: Cllr East to review the condition of the Lychgate and submit a proposal for remedial works to NPC.
b. Highways
Community Speed Watch (CSW) – the Chairman reported that the monthly report was not currently available.
c. Navenby Car Scheme
Cllr Watson advised that she’d contact Mrs McRitchie to discuss the current situation and report back at the next meeting.
d. Play Areas
Consideration & approval of a quotation for £900 iro installation works for a new covered shelter and bench seat – it was proposed by Cllr McFaul and seconded by Cllr Everett and therefore RESOLVED that the quotation of £900 for the installation of the shelter & bench be approved. All Councillors were in favour of the motion.
North Lane Play Area – Cllr Delves asked if a concrete base could be installed at the Basket Ball section? It was agreed that a cost would have to be obtained in the first instance.
Finding Fitness Ball Wall – discussion took place regarding the locating of a Ball Wall at either The Venue or North Lane Play Area. The Chairman asked the RFO to distribute a photo of the Ball Wall to all the Councillors.
Action: The RFO to obtain a quote for a new concrete hard standing and to distribute a photo of the Ball Wall to all the Councillors.
e. Schools House Trust (SHT).
No comments.
f. Library
No comments.
g. WEBSITE/IT
No comments.
h. VENUE Trustee Chairman
No comments. Trustee meeting scheduled to follow this meeting.
i. Community Wellbeing
Cllr McFaul asked for views on her e mail regarding a TOKEN voting system for the residents to use iro suggestions for initiatives and the purchase of new equipment for the village. A discussion took place regarding the location for the voting box. It was agreed that the best places to site the box would be the CO-OP, Welbournes, One Stop or TOFS. Cllr McFaul took an action to investigate and report back in due course.
Action: Cllr McFaul to investigate the introduction of a TOKEN voting system for the village.
j. Speed Indicator Device (SID).
Cllr Watts confirmed that he had downloaded the latest data and that all Cllrs had a copy in the meeting pack-up. A discussion took place regarding vehicles speeding on High Dyke & Green Man Road. Cllr Delves asked why 30 MPH warnings could not be painted on the road. The Chairman advised that he would raise the issues with Richard Fenwick from Highways at their next meeting.
Action: The Chairman to speak to Richard Fenwick of Highways about speeding on High Dyke & Green Man Road and the possibility of getting 30 MPH signs painted on the roads.
k. Defibrillators.
The RFO advised Cllr Gunning that the LIVES invoice had still not been received. Cllr Gunning advised that he’d hasten the matter with LIVES.
Action: Cllr Gunning to hasten LIVES for an outstanding invoice.
l. Street Lamps.
No comments.
The Chairman thanked all present for their participation and declared the meeting closed at 20.30 hrs.
16. Date & Time of next meeting is the 1st August 2023 at 7.00pm.
Minutes Accepted: Original Signed K Gunning Vice Chairman Date: 1st August 2023
