May
Date/ Time: Tuesday 23th May 2023 at 7.30 pm.
Location: The Parish Office @ The Venue, Navenby.
Present (Cllrs): Mr M Burt (Chairman), Mr K Gunning (Vice Chairman); Mr K Lamyman; Mrs E Carless; Mr A Watts; Mrs H McFaul & Mr C East.
In Attendance: Ms S Letham (Parish Clerk)
Absent/Apologies: Mrs G Delves
1. Chairman’s - Welcoming Remarks
The Chairman welcomed all present.
2. Public Session
There was 1 resident in attendance.
Mrs Parker of Green Man Road thanked the Council for organising the Kings Coronation event.
3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.
Absences -Cllr Delves.
Declaration of Interests – Cllr Lamyman in respect of Planning Item 8 - Applications.
4. To consider and sign the minutes from the previous Parish Council Meetings, held on Tuesday 4th April 2023.
It was proposed by Cllr McFaul and seconded by Cllr Watts and therefore RESOLVED that the minutes from the previous Parish Council meeting, held on 4 April 23, should be accepted as a true record of the meeting. NB All Cllrs voted in favour of the motion.
5. To consider the financial report and authorise payments (Appendix A).
It was proposed by Cllr Carless and seconded by Cllr East and therefore RESOLVED that all expenses listed in Appendix A were authorised. NB All Cllrs voted in favour of the motion.
6. To consider updates from District/County Councillors.
Cllr Hagues was in attendance and apologies were received from Cllr Overton. Cllr Hagues confirmed with the Clerk that her monthly newsletter had been received.
7. To consider updates from local police.
The Clerk advised that there had been no police newsletter this month. Cllrs Gunning & Watts advised of criminal damage & theft on the new RIPPON estate and on Ermine Drive.
8. To consider Planning Matters
a. Planning Applications – None.
b. Correspondence – None.
c. Tree Conservation – No comments.
9. To consider correspondence.
None.
10. To consider and approve the co-option of 3 new councillors to replace Cllrs McRitchie, Morris & Woollas.
After discussion, votes were cast in respect of 4 candidates for 3 vacant positions. Mr T Everett was voted into to replace Cllr E McRitchie, Mr I Standen to replace Cllr G Morris and Mrs R Watson to replace Cllr S Woollas.
NB this item was deferred until the last item on the Agenda and without the member of the public present.
11. 2023 King Charles Coronation Event - Cllrs Burt & McFaul to update the Council on the outcome of the event.
After discussion, it was proposed by the Chairman and seconded by Cllr Gunning and therefore RESOLVED that formal thanks are given to Cllr McFaul for her efforts in organising the Coronation event. All Cllrs were in favour of the motion. Cllr McFaul also extended her thanks to Mrs Hall (NPC RFO) & Mrs Thompson (Venue Manager).
12. To discuss holding a Christmas 2023 event.
Cllr McFaul advised that the proposed event would be a Christmas lights switch on at the end of November along with a small street market. The Chairman advised that NPC already had money allocated within this year’s budget to purchase a tree. After discussion, it was proposed by Cllr Carless and seconded by Cllr East and therefore RESOLVED that NPC support a 2023 Christmas event in the village and that Cllr McFaul commence community engagement.
13. To consider and approve the renewal of the Parish Council Insurance policy for 2023/24 at a total cost of £3079.37.
After discussion, it was proposed by Cllr Gunning and seconded by Cllr McFaul and therefore RESOLVED to approve the renewal of the Insurance policy at a cost of £3079.37. All Cllrs voted in favour of the motion.
14. Walking Wombles Litter group – to consider and approve a request for the purchase of Qty 10 litter picking sticks and 2 foldable litter picking trolleys at a cost of £370 exc VAT.
After discussion, it was proposed by Cllr Carless and seconded by Cllr East and therefore RESOLVED that 10 litter sticks and 2 foldable trolleys be purchased for the Walking Wombles group at a cost of £370 exc VAT. All Cllrs voted in favour of the motion.
15. Updates from Portfolios Holders:
a. Cemetery
Approval of 2 quotations for the repair of Lych Gate – Cllr Gunning advised that he had spoken with the Clerk and asked that she go back to the Contractor and obtain a more detailed description of the works that each option covered.
Consider & approve the purchase of a battery operated strimmer for use in the cemetery at a cost of £180 inc VAT – after discussion it was proposed by Cllr Gunning and seconded by Cllr Lamyman and therefore RESOLVED to purchase a strimmer at a cost of £180 inc VAT. All Cllrs in favour of the motion.
New cremations area – Gllr Gunning advised that a new area would be created in the cemetery as spaces were running out in the existing area.
Standard of Grounds Maintenance – the Clerk advised on the current grass cutting/strimming regime and the number of complaints received in the last month regarding the cemetery grounds. After discussion, it was agreed that the cutting regime be increased and Cllr Gunning to draft a notice for the Graffoe LINK asking residents to remove memorabilia that was preventing garden maintenance or that had faded or died.
Action: Cllr Gunning to draft a note for the Graffoe LINK and circulate to the council members for comments.
b. Highways
Purchase of Qty 10 30 MPH Speed Signs at a revised cost of £200 – the Clerk advised that since originally approved the price per sign had increased by £10 thus increasing the total price by £100. After discussion it was agreed to not approve the purchase.
Community Speed Watch (CSW) – the Chairman advised that the scheme now had plenty of trained operators, who were deploying on a regular basis.
c. Navenby Car Scheme
No comments.
d. Play Areas
Cllr Gunning advised that North Lane play area was badly in need of strimming around the play equipment. The Clerk advised that the Contractor had been contacted and would be attending the site in the next couple of days. Cllr McFaul advised that children were accessing North Lane play area after the gates were shut at night. Cllr Lamyman advised that painting the gates with anti-climb paint could prevent children accessing the area as it had done with the Venue roof.
Action: Cllr Lamyman to contact the Venue regarding obtaining anti climb paint.
e. Schools House Trust (SHT).
No comments.
f. Library
No comments.
g. WEBSITE/IT
No comments.
h. VENUE Trustee Chairman
The Chairman advised that he was currently awaiting information iro a yearly forecast for the Venue accounts. Cllr Carless asked when the next Trustees meeting would be held and the Chairman advised that he’d look to hold them the same night as a Parish Council meeting, therefore ensuring that all Trustees would be in attendance.
i. Community Wellbeing
No comments.
j. Speed Indicator Device (SID).
Cllr Watts advised that he had been able to collect any data for the previous month.
k. Defibrillators.
Cllr Gunning advised that he had checked all 3 defibrillators and that none of the pads had been used.
l. Street Lamps.
No comments.
The Chairman thanked all present for their participation and declared the meeting closed at 20.30 hrs.
16. Date & Time of next meeting is the 20 June 23 at 7.00pm.
Minutes Accepted: Original Signed M J Burt Chairman Date: 20th June 2023