March 2019 Minutes
Navenby With Skinnand Parish Council Meeting Minutes
Tuesday 5th March 2019
Date/ Time: Tuesday 5th March 2019, 7pm.
Location: The Parish Office, The Venue, Grantham Road, Navenby.
Present(Cllrs): Mr K Gunning, Chairman; Mr B O’Sullivan, Vice Chair; Mr G Morris; Mr S McDonald; Mr C East; Mr K Lamyman Ms S Letham (Clerk).
In Attendance: No Members of the Public
Absent/Apologies: Mr S Woollas, Mr A Watts & Mr M Burt
1. Chairman’s Welcoming Remarks
The Chairman welcomed everyone to the meeting.
2. Public Session
There were no residents present at the Public Session.
3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.
Apologies for absence iro Mr S Woollas, Mr A Watts & Mr M Burt.
4. To consider and sign the minutes from the previous Parish Council Meeting, held on Tuesday 5th February 2019.
It was proposed by Cllr East and seconded by Cllr McDonald and therefore Resolved that the minutes from the previous Parish Council meeting, held on Tuesday 5th February 2019, should be accepted as a true record of the meeting.
5. To consider the financial report and authorise payments (Appendix A).
Discussion took place regarding the transactions listing presented for the month of February 2019. Edge Reconciliation up to 28 February 19 – the Clerk advised this was pending the receipt of the latest paper Bank Statement and read out the balance of each account as at 28 February 19. It was proposed by Cllr O’Sullivan, seconded by Cllr Morris and therefore Resolved, that all expenses listed in appendix A should be authorised to be paid.
Action: Clerk to arrange payment off all approved expenditure.
6. To consider the Clerk’s report.
Please see Appendix B.
The Chairman read out the key points from the Clerks Report. There were the following actions arising from the items detailed on the Appendix B:
Ser No 4 – Clerk to e mail LCC (Countryside) and request the redefinition of the pathway from Addison Close to Centurion Close.
Ser No 6 – Cllr East to speak to resident in Maidenwell Close regarding overhanging tree issue.
Ser No 8 – Item 7 (2) Clerk to obtain update from Cllr Overton iro speaking to other PCs regarding the 23% rise in the cost of electricity. Item 7 (3) – Cllr Overton to hasten action iro the damaged road surface on Navenby High Street @ the junction with Church Lane.
Ser No 11 – Clerk to download information from LALC Website on Parish Council Grants and inc the Subject of the Agenda for April 2019.
Ser No 16 – Play Areas replacement Swing Seat. Clerk to discuss at Agenda Item 18e.
Ser No 18 – Library, Clerk to speak to The Venue Manager regarding progress on the 2 quotes for the footpath lighting.
Highways Report
Maidenwell Close Street Light – Cllr East to (1) speak to the Tree Officer. and (2) Speak with the residents regarding land ownership etc. Potholes In Navenby – Clerk to monitor progress of requested work via Fix My Street.
7. To consider updates from District/County Councillors.
Updates were given by Cllr Overton on the following subjects: Care Commissioning Group – concerns over GP Surgeries and general direction toward centralising these facilities.
Transport Forum – road transport up by 42% in the last 15 years on rural roads and 6% in Lincoln.
Heritage Services – LCC looking to save £750K of their Budget. Everyone encouraged to complete the on-line Survey.
Highways (Rural Roads) – support for maintaining rural roads was getting less and that the repair turn round time of 28 days being extended to 90 was no longer acceptable.
Voter ID Trial – District Council had provided a detailed list of the potentially allowable documents!
Great British Spring Clean March 22nd to April 23rd 2019 – everyone is actively encouraged to participate.
8. To consider updates from local police.
Report received for the period 5th February 2019 to 5th March 2019 advised that there had been no recorded crime.
9. To consider planning Applications
Please see Appendix C:
The Chairmen read out details of the correspondence and new Planning Applications received. After discussion, there were no objections or actions arising.
10. To consider correspondence.
Please see Appendix D:
The matters arising (Actions) from the Correspondence were:
Ser No 9 – Proposed Hail & Ride Bus Service. Clerk to hasten Transport Office @ LCC and ascertain if a decision has been made regarding the Options for spending the £5K provided by Lindum Homes.
Ser No 13 – removal of Street Light by Linden Homes. Clerk to hasten Linden Homes Site Manager for a formal response to NPCs letter of the 13th Feb 19.
Ser No 19 – The Chairman read out a letter of thanks from a resident in Wales regarding the support received from NPC Cllrs iro investigating an air crash in 1949.
Ser No 30 – A letter, dated 25 Feb 19, has been received from a resident in which a concern has been raised that the minutes of a specific Parish Council meeting were incorrect. The resident also complained that Parish Council meetings were not correctly advertised and that the council’s website is out of date. Copies of this letter have been sent, by the resident, to NKDC and to LALC. The Chairman read out the letter in full, as per the residents’ request, and the matter was discussed. The Council did not agree that the specified minutes were incorrect, nor did they accept that meetings were incorrectly advertised. Pending comment from either NKDC or LALC, it was agreed that no further action would be taken with respect to these two matters. However, the Council acknowledge that there is a problem with the website; it has neither the trained staff nor the IT resources to maintain the website ways forward and will report back at the next meeting.
11. To consider & discuss the Wellingore Parish Council request to relocate the Advertising Tyre.
The Chairman advised that the Wellingore Parish Council Chairman had been in touch to ask if the Tyre could be removed. A general discussion took place iro both advertising tyres and the pros & cons of leaving them permanently on displayed v’s removing after each event. The Clerk took an action to speak to the Wellingore Chairman regarding temporary or permanent removal. Cllr Lamyman also took an action to investigate why the securing chains on the tyre at the North end of the village had been cut.
Actions:
1. Clerk to contact Wellingore Council Chairman and discuss temporary or permanent removal of the tyre South of the Village.
2. Cllr Lamyman to investigate the positioning of the tyre at the North end of the Village.
12. To consider the date for the Navenby Parish Council Annual Parish Meeting (APM) & Annual General meeting (AGM).
Following discussion it was proposed by Cllr O’Sullivan and seconded by Cllr East and therefore Resolved that the APM would be held on the 23rd April 2019 and the AGM on the 7th May 2019. The Clerk took an action to place an advert in the Graffoe Link advising all residents.
Action: Clerk to place an advert in the Graffoe Link advertising both the APM & AGM dates.
13. To review the revised Pay Scales for the Parish Clerk & Assistant Parish Clerk.
After discussion, Cllr O’Sullivan agreed to take an action to ascertain the current Pay Scale Spine Points and the proposed advancement and report back to the Council at the next meeting.
Action: Cllr O’Sullivan to investigate current and proposed new Pay Scale Spine Points for Parish & Assistant Parish Clerk.
14. To consider & discuss the Voter ID Pilot Issue & advertising requirements.
Discussion took place regarding the Voter ID Trial and the recently received request from NKDC to participate in the distribution of additional advertising material etc. The Council considered the amount of advertising currently underway and unanimously agreed that no further literature needed to be distributed throughout the Village.
15. To consider progress with the Speed Indicator Device (SID).
Discussion took place regarding the Survey recently carried out by LRSP/Highways iro the proposed locations for the siting of the SID. Advice from LRSP was that if the Council still wished to proceed with the Elancity model, then alternative/new traffic or street sign posts would have to be identified as the street lighting columns were not suitable for the size of the device. It was agreed that the Clerk would write to LRSP and request new locations be identified. Also, the Clerk took an action to contact the Bracebridge Heath Parish Clerk and ascertain whether they were still proceeding with the Elancity model in light of the advice from LRSP.
Actions:
1. Clerk to write to LRSP, advising that the Council wished to proceed with LRSP identifying suitable new locations for the SID.
2. Clerk to contact Bracebridge Heath Parish Clerk and confirm if they are still proposing to purchase the Elancity.
16. To consider the use of the Sports Field by Model AC Operators.
The Chairman read out a letter from a resident who was seeking to gain permission from NPC to occasionally fly his model ac on the Sports Field. After discussion, it was decided that Clerk should contact NKDC and ascertain what their policy was regarding the flying of Model ac in public spaces.
Action: Clerk to contact NKDC iro their Policy regarding the flying of Model ac in Public open spaces.
17. To consider the revised Contract for the Parish Groundsman.
Discussion took place regarding the proposed revised Contract & Schedule of Grounds Maintenance requirements. Following agreement to the amendments proposed to the Contract it was proposed by Cllr McDonald and seconded by Cllr Lamyman and therefore Resolved that the Chairman should submit a final draft of the Contract to the Clerk in readiness for signature by the Contractor.
Action: Chairman to finalise Draft Contract and submit to Parish Clerk.
18. Update from Portfolio Holders:
a. Cemetery
Nothing to report.
b. Highways
Nothing to report.
c. Youth Club
Nothing to report.
d. Navenby Car Scheme
Nothing to report.
e. Play Areas
The Clerk advised the Council that she had been unable to place an order (as agreed at the February 2019 meeting) with Sutcliffe Play for the two replacement swing seats as the 10% discount only applied to on line orders. The revised quote would now be £84.12 exc VAT. After discussion it was proposed by Cllr O’Sullivan and seconded by Cllr Lamyman and therefore Resolved that the Clerk look to purchase swing seat replacements at the revised cost of £84.12.
Action: Clerk to place purchase order for x 2 replacement Junior Swing seats.
f. Schools House Trust.
Nothing to report.
g. Cliff Cluster
Nothing to report.
h. Library
In the absence of Cllr Watts – the Clerk read out an e mail received from him regarding his attendance at a Library Co-ordinators meeting. LCC have now agreed to fund Hub Libraries the sum of £5,167 per annum for the period 2020 to 2021. Funding will be reviewed on an annual basis.
The Chairman thanked all present for their participation and declared the meeting closed at 21.15pm.
Date & Time of next meeting to be the 2nd April 2019 @ 7pm.