December 2018 Minutes
Navenby With Skinnand Parish Council Meeting Minutes
Date/ Time: Tuesday 4th December 2018, 7pm.
Location: The Parish Office, The Venue, Grantham Road, Navenby.
Present(Cllrs): Mr K Gunning, Chairman; Mr B O’Sullivan, Vice Chair; Mr S Woollas;m Mr G Morris; Mr A Watts; Mr S McDonald, Mr M Burt, Mr C East, Ms S Letham(Clerk).
In Attendance: 5 Members of the Public
Absent/Apologies: Mr K Lamyman
1. Chairman’s Welcoming Remarks
The Chairman welcomed everyone to the meeting.
2. Public Session
Present at the session were 5 residents who came to express their individual concerns regarding the proposed development on land adjacent to No 41 Grantham Road. The Chairman acknowledged their concerns and that they had all written to NPC. Each of the 5 residents gave a short brief on how they felt that the development was detrimental to adjacent properties and the wider environment. The Chairman advised that resident letters not copied to the Planning Department, would be forwarded by NPC. Further discussion regarding this particular planning issue would be discussed within the Closed session at Agenda Item 9.
3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.
Mr K Lamyman.
4. To consider and sign the minutes from the previous Parish Council Meeting, held on Tuesday 6th November 2018
It was proposed by Cllr Burt and seconded by Cllr Watts and therefore Resolved that the minutes from the previous Parish Council meeting, held on Tuesday 6th November 2018, should be accepted as a true record of the meeting.
5. To consider the financial report and authorise payments (Appendix A).
Discussion took place regarding the transactions listing presented for the month of November 2018. Edge Reconciliation up to 30 November 18 – the Clerk advised this had been successfully carried out and read out the balance of each account. It was proposed by Cllr Morris, seconded by Cllr East and therefore Resolved, that all expenses listed in appendix A should be authorised to be paid.
6. To consider the Clerk’s report.
Please see Appendix B.
Actions in respect of:
Item 1 – Clerk to attend a walk about with CB Grounds Maintenance on the 6th Dec 18 in order to review current schedule of works.
Item 2 – Cllr McDonald to speak to The Venue Manager regarding the proposed SLA.
Item 8 – Cllr East to view the hard copy drawings.
Item 17 – Clerk to e mail E.ON, and formally request a inspection is carried out along with the required LED changes.
Item 18 - Clerk to contact Resilience Team regarding the disposal of degraded SALT stocks.
Item 20 – Clerk to liaise with Cllr Woollas, regarding the specification & purchase of a new Litter Bin.
Street Lighting Reports:
Primary School entrance light – EON had confirmed that this light belongs to the school and is their responsibility to fix. Asst Parish Clerk advised that the school had been informed.
7. To consider updates from District/County Councillors.
Cllr Overton firstly expressed her deep sadness in respect of the child who had been injured earlier in the day outside the William Robertson Academy. She then went onto advise that the LCC Chief Exec would be leaving his post in due course. Concern was expressed at the recruitment process, the high salaries and the restructuring of Senior officer posts. The District Council was holding Workshops in order to canvas any good ideas. One of which was to look at a lot more local recycling sites – this would create more opportunities for easier waste disposal. It was confirmed that the Leadenham Tip is still not available for public use and that Fly Tipping is not currently an issue. Cllr Woollas mentioned pot holes and the poor practice of just filling one when there were several further along the same road! Cllr Overton agreed to investigate. With £13.7M allocated to Lincolnshire Highways for next year – the Select Committee advised we are only just scratching the surface of what needs to be done. NB Further news updates from Cllr Overton can be found in her December 2018 Newsletter.
8. To consider updates from local police.
Report received for the period 6th November to 4th December 2018 advised that no crime had been recorded. This statement did not reflect that there had been some crime reported. The Clerk took an action to contact the Community Beat Manager and advise him of the error.
9. To consider planning Applications
Please see Appendix C:
Actions in respect of:
18/1507/RESM – erection of Dwelling adjacent to 37 Grantham Rd.
The majority of objections were related to: the potential overdevelopment of the Site. a possible conflict with the “build line” – Clerk to seek confirmation from Planning.
increased traffic levels. the visual effect conflict with adjoining properties.
It was agreed that the Clerk would forward a letter to Planning outlining the major concerns.
18/1538/FUL – Chapel House, change of use.
The Chairman advised that the comment regarding the road having been widened, was in fact incorrect.
18/1572/TCA & 18/1573/TPO – works to Trees in Conservation Area.
Cllr East took an action to survey the areas in question.
10. To consider correspondence.
Please see Appendix D:
The matters arising from the Correspondence were:
Item 12 – with NPCs remote Lap Top access now denied access by NKs IT system – the Cllrs took an action to consider no longer being formally attached to NKDC and to source a new operating system.
Item 13 – District *& Parish Elections May 2019. The Clerk took an action to issue the paperwork to the Cllrs when received.
Item 17 - Review of NK member Code of Conduct. All Cllrs agreed to comply with the code.
Item 20 – Lincoln to Grantham Pipeline Proposal Plans. The Clerk took an action to forward the e mail to Cllr Overton for “Cliff Cluster” consideration.
11. To consider the Annual Co-ordination & Supply of Christmas Trees to High Street Residents.
The Council discussed the recent purchase & co-ordination and agreed that overall it had been a success. However, some residents had been disappointed at receiving such small trees. It was agreed that NPC would look to continue with the annual co-ordination but ensure that the trees purchased for 2019 were suitably bigger.
12. To consider the proposed revised Grounds Maintenance Schedule for 2019.
The Chairman distributed copies of the proposed revised schedule to Cllrs for their comment. All Cllrs agreed that the revised schedule should now be formally presented to Mr Parish for his consideration. The Clerk took an action to arrange a meeting with Mr Parish to discuss the revised document.
13. To consider & discuss the Draft Lease for The Navenby Bowls Club.
Further to the e mail circulated to all Cllrs for consideration – the Chairman advised that the Bowls Club had spent a considerable sum of money on having the Draft Lease written. It was agreed that a Lease was previously thought to be necessary when pursuing Grant funds for a permanent structure which required proof of security of tenure. Now that the Bowls Club had opted for an alternative option of a new temporary structure, NPC agreed that a SLA would be more appropriate. NPC would not be contributing toward the cost of the Draft Lease and in respect of the outstanding Bowls Club facilities rental charge for 2017/18 – the Clerk was tasked with raising an Invoice on The Navenby Bowls Club. Clerk also to advise The Venue Manager of NPCs decision regarding an SLA and request that an Invoice be raised for the 18/19 rental charge.
14. To consider the proposed Winter Self-Help & Mutal Aid Scheme for Winter 2018-19.
Discussion took place regarding the NPCs proposed participation in the scheme. With problems regarding the storage of such large volumes of SALT and the distribution of it across the prioritized areas – it was agreed that NPC would decline the offer. Instead opting to utilize the GRIT that was located in bins across the village. The Clerk took an action to formally advise the Resilience Team of NPCs decision.
15. Update from Portfolio Holders:
a. Cemetery
Nothing to report.
b. Highways
Cllr Woollas gave an update on the final bollard repair. It was agreed that the Clerk should send a letter of thanks from NPC to the Contractor.
c. Youth Club
Points already covered at AGENDA item No 6.
d. Navenby Car Scheme
Nothing to report.
e. Play Areas
Cllr East confirmed that al remedial repairs had been carried out.
f. Schools House Trust.
Nothing to report.
g. Cliff Cluster
Nothing to report.
h. Library
Nothing to report.
16. Closed Session
The Council discussed matters of a sensitive & confidential nature?
The Chairman thanked all present for their participation and declared the meeting closed at 21.45pm.
Date & Time of next meeting to be the 8th January 2019 @ 7pm.