October 2018 Minutes
Navenby With Skinnand Parish Council Meeting Minutes
Date/ Time: Tuesday 2nd October 2018, 7pm.
Location: The Parish Office, The Venue, Grantham Road, Navenby.
Present(Cllrs): Mr B O’Sullivan, Vice Chair; Mr S Woollas; Mr K Lamyman Mr G Morris; Mr S McDonald, Mr M Burt, Mr C East, Ms S Letham(Clerk), Mrs Z Parr (Asst Clerk).
In Attendance: No Members of the Public.
Absent/Apologies: Mr K Gunning & Mr A Watts
1. Chairman’s Welcoming Remarks
The Chairman welcomed everyone to the meeting.
2. Public Session
No members of the public were present.
3. Apologies for absence and declarations of interest in accordance with the requirements of the Localism Act 2011. Consider any applications for dispensations in relation to disclosable pecuniary and/or prejudicial beneficial interests.
Apologies received from Mr K Gunning & Mr A Watts.
4. To consider and sign the minutes from the previous Parish Council Meeting, held on Tuesday 7th August 2018
It was proposed by Cllr McDonald and seconded by Cllr Lamyman and therefore Resolved that the minutes from the previous Parish Council meeting, held on Tuesday 4th September 2018, should be accepted as a true record of the meeting.
5. To consider the financial report and authorise payments (Appendix A).
Discussion took place regarding the transactions listing presented for the month of September 2018. The Clerk explained that no Edge Reconciliation document had been produced due to the Bank Statement being received late. The ongoing issues with the CO-OP Bank having a large backlog of work had also resulted in the Clerk still not having on-line access to the Bank Account. It was proposed by Cllr Burt, seconded by Cllr East and therefore Resolved, that all expenses listed in appendix A should be authorised to be paid.
6. To consider the Clerk’s report.
Please see Appendix B.
In respect of:
Street Lighting Reports:
a. Maidenwell Close – Clerk to contact Highways and confirm that the light is not on Parish Land and therefore their responsibility.
b. Belisha Beacon on High Street – Clerk to contact LRSP regarding the possibility of the lights being upgraded to the new system.
7. To consider updates from District/County Councillors.
Cllr Marianne Overton updated all those present in respect of:
LCC SERCO Contract – Council to take elements of the work back in house.
Southern Bypass - £148M agreed for new road.
Requirement for new Housing – ONS confirm actual need not as great as originally anticipated. To clear current backlog – 2500 houses per year would need to be built.
Community Health Trust – CQC declare it to be outstanding.
NKDC – Monitoring Officer in place to deal with complaints about Councillors.
Dog Kennels & Dog Walkers – License Fee of £150 (Discretionary) to be applied.
Cliff Cluster Speed Indicator Device – expressed disappointment at NPC withdrawing from original agreement. NPC confirmed that following the last meeting, Cllr Overton had officially been informed that the withdrawal was due to a permanent need for a SID within the village. Cllr Overton asked that NPC reconsider honouring the financial element of the intended purchase. Cllr Woollas advised that NPC had formally made its decision and was not obliged to reconsider for 6 months.
Cliff Cluster Centenary Event All Villages – a poster had been produced advising of all the events and Cllr Overton asked for volunteers in delivering them.
Cliff Cluster next meeting – it was agreed by all that the Parish Office would be the venue. Clerk to advise Cllr Watts.
Navenby Centenary Event – confirmed as 21st OCT 18 (11 am to 3PM) @ The Venue. Presentation would be in the form of displays of memorabilia across RAF 100, Armistice & Votes for Women.
8. To consider updates from local police.
Report received for the period 2nd September 2018 to 2nd October 2018 detailed only 2 recorded crimes. Namely, an incident of criminal damage at Brickyard Lane Navenby – tools taken on the 14-19 Sep 18. And, a vehicle stolen from outside The Lion & Royal PH overnight 21-22 Sep 18.
Clerk advised the Council that a request had been received from the Neighbourhood Policing Team in respect of accommodation. After discussion it was agreed that there was no space and that the Clerk should pass on the request to The Venue.
9. To consider planning Applications
Please see Appendix C in respect of:
PAR 18/1146/FUL (13th SEP 18) – Navenby Bowls Club. Replace existing Timber Club House with a PORTA CABIN.
The application was discuss and it was agreed that the refurbishment of the existing facility would be an enhancement.
Clerk advised the Council that reportedly large vehicles (delivering items for the Bowls Club) had caused some damage (rutted grass) to the football pitch. The Clerk took an action to contact The Venue Manager and confirm the damage and action required to restore the grounds to a safe condition.
10. To consider correspondence.
The matters arising from the Correspondence were:
Item No 2 – District/Parish Elections, Clerk to ensure cost accounted for in 19/20 Budget.
Item No 3 – Armistice Silhouette Funding, Clerk to enquire if funding still available.
Item No 9 – Christmas Tree Orders, Asst Clerk to send out letters to High Street residents.
Item No 12 – Gosberton SID Data, Clerk to send E Mail to All Councillors.
Item No 13 – Open Space Draft Consultation Document – Clerk to advise NKDC that Cllr Easts submission had now been formally accepted by NPC.
Item No 17 – Litter Bin outside One Stop overflowing, Cllr O’Sullivan took an action to speak to the Owner of the shop.
Item No 20 – LALC AGM 17 Oct 18, Cllr Burt agreed to attend. Clerk to advise LALC of nomination.
11. To consider siting locations & fixings for the Elancity Speed Indicator Device (SID) Purchase.
Discussion took place regarding the Elancity SID and the possible locations for siting the device. Cllr Woollas confirmed that he had produced a locations map to be included with the LRSP application. The Clerk took an action to re-send the LRSP e mail & application form to Cllrs Woollas & Lamyman for completion. The Clerk also advised that she had spoken to Lindum Group regarding a possible donation toward the purchase. Whilst Lindum had already done so during the Planning approval process, they would ask the Board to consider a second request. A formal request was to be forwarded to the Company in due course by the Clerk
Further to Item 7 - It was agreed that the Navenby requirement for traffic speed monitoring was such that a dedicated device was needed and therefore NPC would not be reconsidering their withdrawal from the Cliff Cluster purchase.
12. To consider 21st October 2018 Navenby Centenary Event.
Please see Agenda item No 7.
13. To consider the requirement for additional Bank Signatories.
The Clerk advised of the requirement for additional Bank Signatories. It was proposed by Cllr McDonald & seconded by Cllr East and therefore Resolved that Cllrs Burt, O’Sullivan and Watts become Bank Signatories. Clerk took an action to forward the paperwork for completion.
14. To consider the ACTS Draft SLA.
Discussion took place in respect of the Draft SLA Document produced by Cllr Woollas. It was agreed that the document still required further consideration and amendment by the Venue Trustees before it could be signed off by NPC. The Clerk took an action to contact the Venue Manager and arrange for the document to be reviewed.
15. AGAR Completion & Resolution.
The Clerk advised that the External Audit for FY 17/18 was now formally complete and that the official notices were both on the Parish Noticeboards & the Website. No further action is now required.
16. To consider the Parish Clerks Draft Contract & Job Description.
Discussion took place in respect of the above and it was agreed that the Deputy Chairman would make some amendments and formally issue the document to The Parish Clerk on the 17th Oct 18. The latter coincided with the end of the Clerks probationary period.
17. To consider the SLA & 18/19 Rental Charge for The Navenby Bowls Club.
Discussion took place regarding a proposed SLA for the Bowls Club. Cllr MsDonald advised that this proposal had already been agreed previously in parallel with the Navenby Football Club. Upon checking the past Minutes – it was confirmed that the requirement to include the Bowls Club had been omitted. It was proposed by Cllr Woollas & seconded by Cllr Lamyman and therefore Resolved that the Navenby Bowls Club be managed by the Venue under an SLA. The Clerk took an action to write to the venue manager and request that a DRAFT SLA be raised As soon as possible.
18. To discuss NKDCs Open Space Strategy Consultation Document.
NPC collectively accepted Cllr Easts submission to NKDC - please see Agenda Item No 10 (item 13).
19. To discuss the E-ON Maintenance Report highlighting street lighting defects.
After discussion it was decided to defer this item until the Oct 18 meeting owing to the key Portfolio Holder not being present.
20. To consider the annual co-ordination of purchase & supply of Christmas Trees to High Street residents.
The Asst Clerk briefed the Council on the requirement and timelines for this year. After discussion it was agreed that NPC would co-ordinate the procurement & distribution of Christmas Trees to High Street residents. Cllr Woollas advised that previously the co-ordination had been carried out by the Wellingore & Navenby Business Group and that NPC should write to them reference co-ordinating the event next year. The Asst Clerk took an action to (1) send out letters to High Street residents and (2) draft a letter to the Business Group requesting their consideration iro co-ordinating the Christmas Trees next year.
21. Update from Portfolio Holders:
a. Cemetery
Cllr Woollas advised that the hedge would require cutting in the new Year. Clerk to note that the additional Grounds Maintenance requirement. The Deputy Chairman thanked the Cllrs & Asst Parish Clerk for their assistance in respect of a short notice burial requirement. This matter highlighted the need for a NPC Cascade Plan of Point of Contact (POC) details. The Clerk took an action to draw up a list of POC details and distribute to Council members. Also, Asst Clerk to contact the Funeral Director regarding the use of mechanical Diggers and not making sure that the soft ground had been restored to a satisfactory condition.
b. Highways
Cllr Woollas gave an update on the 2 High Street bollards that had been knocked down by persons unknown. Both items were now ready to be reinstalled. Cllr East advised that the third bollard would be available at the same time.
Cllr East reported that the sewer located in the road directly across from 63 High Street was still emitting a foul smell. The Clerk took an action to report this fault to Anglian Water.
c. Youth Club
Please see Agenda item No 14.
d. Navenby Car Scheme
Nothing to report.
e. Play Areas
Following receipt of the ROSPA Inspection Report - all identified repairs were minor and regarded as low risk in respect of the Slide & Climbing Frame. Cllr East to speak to Mr Parish regarding carrying out minor repairs to play equipment identified. Cllr East advised that he had a number of Play Equipment Catalogues and that the next step would be to seek proposals for new designs in due course.
f. Schools House Trust.
Nothing to report.
g. Cliff Cluster
Please see Agenda Item No 7.
h. Library
Nothing to report.
i. Parish Website.
Please see Item No 7 on Appendix B (Clerks Report).
The Deputy Chairman thanked all present for their participation and declared the meeting closed at 22.25pm.
Date & Time of next meeting to be the 6th November 2018 @ 7pm.