May - AGM
Date/ Time: Tuesday 3 May 2022 at 7.00 pm.
Location: Club Room at The Venue.
Present (Cllrs): Mr M Burt, Mr K Gunning (Vice Chairman); Mr G Morris; Dr J Mills; Mrs E Carless; Mr A Watts; Mr K Lamyman; Mr C East; & Mr S Woollas.
In Attendance: Ms S Letham (Parish Clerk)
Absent/Apologies: Mrs E McRitchie
The Chairman welcomed all present.
1. Election of Chairman
It was proposed by Cllr Gunning and seconded by Cllr Watts and therefore RESOLVED that Cllr Burt be elected as Chairman. All in favour.
2. Election of Vice Chairman
It was proposed by Cllr East and seconded by Cllr Morris and therefore RESOLVED that Cllr Gunning be elected to the position of Vice Chairman. All in favour.
3. To receive Declarations of Acceptance of Office & update Members’ Disclosable Pecuniary and other interests.
The Clerk accepted completed “Acceptance of Office” & “Pecuniary Interests” forms from all Parish Councillors that were in attendance. In respect of Cllr McRitchie, the Clerk advised she would liaise with directly regarding completion of her paperwork.
ACTION: The Clerk to contact Cllr McRitchie regarding completion & return of her paperwork.
4. Apologies for Absence.
The Clerk advised that she had received apologies from Cllr McRitchie.
5. To approve and accept the Calendar of Meetings for the forthcoming year.
It was proposed by Cllr Gunning and seconded by Cllr Watts and therefore RESOLVED that the approved the Calendar showing meetings to be held on the first Tuesday of each month.
6. To approve and accept the Insurance Policy and resolve to pay the premium at the Parish Council meeting following the Annual Meeting.
Discussion took place as to the cost of the renewal for FY 22/23 and why there was a charge of £50 in respect of “administration fees”? The Clerk was requested to enquire with the Insurance Company as to why this had been included before payment was made. It was proposed by Cllr Gunning and seconded by Cllr Watts and therefore RESOLVED that the sum of £2,822.38 be approved for Insurance Policy renewal.
Action: The Clerk to speak with the Insurance Company regarding the charge of £50 for “administration fees”.
7. To Elect Members to hold the following Portfolios:
a. Cemetery
Cllrs Gunning, East and McRitchie elected
b. Highways
Cllrs Woollas, Lamyman and Morris elected
c. Navenby Car Scheme
Cllr Woollas and McRitchie elected
d. Play Areas
Cllrs Lamyman, East and McRitchie elected
e. Schools House Trust.
Cllr Lamyman elected
f. Library
Cllr Watts elected
g. WEBSITE/IT
Cllr Carless and McRitchie elected
h. VENUE Trustee Chairman
Cllr Burt elected
i. Community Wellbeing
Cllrs Mills and Morris elected.
j. Speed Indicator Device (SID).
Cllr Watts, Morris and Woollas elected
k. Defibrillators.
Cllrs Gunning, Morris and Burt elected
l. Street Lamps.
Cllrs Gunning and Watts elected
m. Planning
Cllrs Woollas and East elected
8. Closure of Meeting.
The Chairman thanked all present for their participation and declared the meeting closed at 1920 hours.
Minutes Accepted: Original Signed Chairman Date: 7 June 22