2026 Minutes

Minutes of the Parish Council Meeting held on Tuesday 6 October 2026 at 7.00pm

Location: The Parish Office, The Venue, Navenby.
 
Present: Cllr C Hall (Vice Chair)
Cllrs: K Gunning, S Munton, C Hall and D Miller

In Attendance: G Talton (Parish Clerk) and Lisa Knowles (RFO). County Cllr M Overton and District Cllr L Hagues R Spollin (Candidate for Co-option)
1 member of the public

Absent: Cllrs C East and M Butler
 
Election of Chair
None of Cllrs present put themselves forward to be Chair.

2. Chair's Declaration and Acceptance of Office
Cllr Hall agreed to step up temporarily from her role as Vice Chair, clearly stating that this was only until the end of December 2026.

3. Chair's Welcome
The Chair welcomed all present to the meeting including members of the public and explained the conduct of the meeting.
4: Public Session Applicants for Co-option
Roger Spollin introduced himself to the Parish Council.
The other applicant had withdrawn their application prior to the meeting.

5. Apologies
Apologies with valid reasons were received and accepted from Cllrs C East and M Butler.

6. Declarations of Interest
No declarations of interest were made.

7. Approve Minutes of previous Parish Council Meeting, held on Tuesday, 1 September 2026
Proposed: Cllr Gunning, Seconded: Cllr D Miller Vote: All in favour.

RESOLVED that the minutes of the Parish Council meeting held on 1 September 2026 be approved as a true and accurate record and signed by the Chair.

8. Matters Arising
The Clerk went through and updated outstanding items on the Task
Tracker.

9. Co-option of Parish Councillors
Cllrs had previously reviewed applications from Tom Hurrell and Roger Spollin. Tom Hurrell had withdrawn his application prior to the meeting. Roger Spollin was co-opted

Proposed: Cllr K Gunning, Seconded: Cllr D Miller. Vote: All in favour

RESOLVED that Roger Spollin be co-opted as a Councillor

10. Declaration of Acceptance of Office
A declaration of Acceptance of Office was completed and received. Cllr R Spollin officially joined the meeting.

11. Financial Report and Authorisation of Payments (Appendix A) Bank Balances.    •
The RFO reported bank balances on 1 October 2026 of:
Current Account- £91,118.01 (including the·precept payment of £72,890 received 1/10/26).
Deposit Account- £77,684.11
Financial Report.
Members considered the financial report and schedule of payments. Proposed: Cllr Miller, Seconded: Cllr Gunning

Vote: All in favour

RESOLVED that the payments detailed in Appendix A be approved for payment.

12. Police Reports.
Requested but none received. In the light of numerous ASB incidents, members agreed the following actions.

ACTIONS:
Clerk to ask PCSO for generic messaging for local schools and clubs and ask if PCSO can do school visits.
2. Cllr Munton to include ASB literature in Lines Safer Community Leaders Scheme Campaign.
3. Once literature received, Cllr Miller to share with NJFC.

13. Updates from District/County councillors

Written reports and newsletters from Cllrs Overton and Hagues had been circulated.

Cllr Overton updated on her newsletter items and informed of County Councillor Grants of up to £3,000 still available on a monthly basis.

ACTIONS:
Cllrs Miller and Spollin to consider ideas for funding that benefit wider community (e.g. Venue improvements) and share with Cllr Overton who
·would write the application - next application deadline end of October.

2. Clerk to add Cllr Overton's newsletter to the PC website

14. Planning matters
a) Planning Applications - No Issues
i) Application Reference: 26/1015/HOUS - Removal of existing conservatory and erection of a single storey rear/side extension. 46 Ermine Drive
ii) Application Reference: 26/1069/FUL - Proposed rear extension with internal and external alterations. 41 High Street
iii) Application Reference: 26/1102/HOUS - Installation of air conditioning unit. 4 Maiden Well Close
iv) Town and Country Planning General Permitted Development Order 1995, Schedule 2, parts 6 and 7 - Application for prior notification of agricultural or forestry development. Proposed straw storage building. The Feed Mill, Lowfields Navenby.

b} Planning Correspondence
None

c) Tree Conservation - No issues
i) 26/1044/TCA- x7 Trees (mixture of Hawthorn, Cherry and Apple) Overhanging 11-13 Heritage Court. Reduce back to boundary fence. 4 Maiden Well Close
ii) 26/1085/TCA - Weeping Willow - pollard tree to previous pollard points. T2 - Ash - reduce length of branch with lnonotus hispidus (and strip canker wound).by approximately 5 m. Reduce remaining canopy in line with red line on image provided. Old Rectory, North Lane
iii) 26/1086/TCA - 6x plum/hawthorn - remove Tl - plum - remove T2 - hawthorn - reduce in height by l.Sm. G2 - ash/sycamore/leylandii - prune back branches to boundary. Millbrook Cottage, 27 Clint Lane
iv) 26/1096/TCA - Tulip tree - remove lateral back to the main union.
Orchard House, 10 Church Lane
v) 26/1160/TCA - Tl Chamaecyparis - Crown reduction by 3/Sm. T2 Cypressocyparis Leylandii - Crown reduction by 3/Sm. T3 CotoneasterFrigious - Crown reduction by 3/Sm. TS, 6, 7,11 Cypressocyparis Leylandii - Crown reduction by 3/Sm. T8 Variegated Mapel - Crown reduction by 3/Sm. T9 Copper Mapel - Crown reduction by 3/Sm. Tl2, 13 Cypressocyparis Leylandii - Crown reduction by 3/4m.
The Barn, 1 North Lane
vi) 26/1094/TPO - T3 - Horse chestnut - Crown lift to 3m. Removal of branches less than 3cm diameter T2 - Sycamore - Removal of long low lateral branch to east back of main union. Orchard House, 10 Church La

15) Correspondence
a) Members agreed to expenditure of £23.50 for remembrance wreath and flag to be flown.

Proposed: Cllr Gunning, Seconded: Cllr Miller Vote: All in favour

ACTION: Cllr Spollin to check calendar to confirm attendance at service -
Wellingore Church, 8 November, 10:15am

b) Members agreed to decline CAB request for funding to support local communities.

c) Members agreed to NKDC Housing Strategy and Enabling Officer request for support to share information about the affordable homes in Navenby through website, newsletters, social media channels and/or noticeboards
{as appropriate).

Proposed: Cllr Miller, Seconded Cllr Munton Vote: All in Favour

ACTION: Clerk to respond to NKDC

16. Review of HR Committee Membership
Committee membership reduced to 2 following resignation of Cllr Thomson-Burt Request for new members to join.

ACTION: All members to consider and come back to Cllr Hall asap.

CLLR HAGUES LEFT THE MEETING AT 8:05PM

17. Clerk and RFO Pay Award

THE CLERK AND RFO WERE ASKED TO LEAVE THE MEETING

Members considered the implementation of the 2026/27 National Joint Council {NJC) pay award of 3.3%, backdated to 1 April, as advised by NALC, for the Clerk and Responsible Financial Officer.

Proposed: Cllr Gunning, Seconded: Cllr Millers

Vote: All in favour

RESOLVED: Clerk and RFO to receive a 3.3% pay award, backdated.

THE CLERK AND RFO RE-JOINED THE MEETING

18. Ground Reinforcement around Venue Gym Equipment
Members considered the expenditure of up to £398.63 by JRH to purchase reinforcement and reduce damage to the field.

Proposed: Cllr Spolling, Seconded: Cllr Gunning
Vote: All in favour with caveat that JRH confirms estimated time spent to carry out work.

ACTION: Clerk to check estimated installation time with JRH

19. Replacement bins for play areas and Venue
Councillors considered expenditure of up to £700 for the purchase of 3 new bins.
Agreed that 3 large Topsy 2000 bins were better value than 2 Topsy and 1 red dog wase bin.

Proposed: Cllr Gunning, Seconded: Cllr Spollin Vote: All in favour

ACTION: Clerk to place the order and arrange installation

20. Venue Maintenance and Landlord Responsibilities
Cllr Spollin presented members with a set of accounts for the Venue which forecasted that by end of January 2027 the balance would be approximately £3,000.
Members discussed responsibility of PC as the Venue 'landlord'.
It was agreed that the buildings insurance bill of £6,172 be covered by the PC. Chair and RFO to identify budget line.

Proposed: Cllr Gunning, Seconded: Cllr Spolling

Vote: All agreed with the caveat that the policy needs to be reviewed, and Venue be responsible for covering cost of contents insurance only.

Members agreed that due to lack of time, remaining discussions on item 20 were deferred to November meeting.

CLLR MUNTON LEFT THE MEETING AT 8:30PM

21. CIL Funding
Members discussed ideas for the £1,726.80 funding and it was suggested that this be used to buy new blinds for the Venue as the existing blinds were in a state of disrepair and were causing issues for hirers.
Proposed: Cllr Gunning, Seconded: Cllr Miller Vote: All in favour

ACTION: Venue manager be given the go-ahead to follow up with the quote offering the best value for money.

22. Play Equipment Safety Checks - Handyman Training
Members considered additional costs of JRH training to undertake interim safety checks on play equipment. Total costs £975 - training valid for 3 years. Compared to current expenditure of £842.80/year for KOMPAN for interim 3 checks/yr.
Proposed: Cllr Miller, Seconded: Cllr Gunning
Vote: All in favour with caveat that JRH agrees to guarantee at least 2 years-worth of interim checks and that the PC are not charged for his time to
• 'Carry out the training.

RESOLVED to agree to expenditure of £975 for training costs for JRH to carry out safety inspections of playground equipment.

ACTION: Clerk and Chair to draft agreement, setting out terms for JRH

23. NJFC
Cllr Miller updated the council on the progress of discussions regarding proposed SLA amendments.
 
24. Matters Arising
None

25. Close of Meeting

The Chair thanked those present and declared the meeting closed at 9.10pm.

15. Date of Next Meeting

The next meeting of the Parish Council will be held on Tuesday, 3 November 2026
at 6.30 pm {Please note new meeting start time).

Minutes Accepted:

Christine Hall - Interim Chair